Brother 4800 Manuel d'utilisateur

FAX-2850MFC-4800OWNER’S MANUAL

viii Caller ID (Caller IDentification)...45Telephone Service for Some Countries ...

89 Chapter 1515Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®ScanSoft™ Paper Port® for Brother is a document management applicatio

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 90PRINTER/SCANNEROrganizing Your Items in FoldersPaperPort® has an easy-to-use f

91 Chapter 15Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit)Software by: ScanSoft™ TextBridge® OCR is automatically i

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 92PRINTER/SCANNERAccessing the ScannerTo choose TWAIN-32 Brother MFL Pro Scanner

93 Chapter 15Scan TypeGray Scale: Set the image Type to Black & White for text or line art. For photographic images, set the image type to Gray

Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® 94PRINTER/SCANNERWhen scanning photographs or other images for use in a word pro

95 Chapter 1616Setting Up and Using PC FAX (For Windows® Only)IntroductionThis chapter outlines the basics of the Brother software, so you can get s

Setting Up and Using PC FAX (For Windows® Only) 96PRINTER/SCANNERApplyThis uploads the data to the machine, but does not exit the remote setup ap

97 Chapter 16Setting Up SendingTo access the Sending tab from the Brother PC-FAX Setup dialog box, click the Sending tab.Outside line accessEnter th

Setting Up and Using PC FAX (For Windows® Only) 98PRINTER/SCANNERSetting Up Speed DialAccess the Speed Dial tab from the Brother PC-FAX Setup dia

ixChapter 16 Setting Up and Using PC FAX (For Windows® Only)Introduction ...

99 Chapter 16The Address BookFrom the Fax Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book.The Brother Addre

Setting Up and Using PC FAX (For Windows® Only) 100PRINTER/SCANNERSetting Up a Group for BroadcastingIf you repeatedly send the same PC-FAX to mu

101 Chapter 16 Exporting the Address Book You can export the address book to an ASCII text file (*.csv). To export the current telephone book: 1 F

Setting Up and Using PC FAX (For Windows® Only) 102PRINTER/SCANNERImporting to the Address BookYou can import ASCII text files (*.csv) or Vcards

103 Chapter 16Setting Up Cover PageAccess the Brother PC-FAX Cover Page Setting from the FAX Sending dialog box by clicking . (See Sending a File a

Setting Up and Using PC FAX (For Windows® Only) 104PRINTER/SCANNERSending a File as a PC FAX using the Facsimile Style1Create a file in Word, Exc

105 Chapter 16Sending a File as a PC FAX Using the Simple Style1Create a file in Word, Excel, Paint, Draw, or any other application on your PC.2From

Using Automatic E-Mail Printing 106PRINTER/SCANNER17Using Automatic E-Mail PrintingFor Windows® 95, 98, 98SE, Me OnlyMain Features You can use Au

107 Chapter 1818Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ wi

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 108PRINTER/SCANNERTo print the document:3From application software such

1Preparation and Simple Use GuideSteps to prepare and use the machine simplyFollow the steps below to prepare and use the machine simply.However, befo

109 Chapter 18Sending a Fax from your Macintosh ApplicationYou can send a fax directly from your Macintosh application using the following steps:1Cr

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 110PRINTER/SCANNER5To address the fax, type a fax number in the Input Fa

111 Chapter 18Setting Up Your Address BookYou can add new members and groups to your Address Book, even while you are addressing a fax.Adding a New

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 112PRINTER/SCANNERAdding a New GroupYou can set up a group of multiple r

113 Chapter 18Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®The Brother MFC software includes a TWAIN Scanner driver for Macintosh®.

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 114PRINTER/SCANNERSettings in the Scanner WindowImageResolutionChoose th

115 Chapter 18Scanning AreaSet the Size to one of the following:◆Letter (8.5 x 11 inches)◆A4 (210 x 297 mm)◆Legal (8.5 x 14 inches)◆A5 (148 x 210 mm

Using the Brother MFC with a New Power Macintosh® G3, G4 or iMac™/iBook™ 116PRINTER/SCANNERPreScanning an ImagePreScanning allows you to scan an

117 Chapter 1919Troubleshooting and MaintenanceError MessagesYou may occasionally encounter a difficulty with the machine or telephone line. If this

Troubleshooting and Maintenance 118MAINTENANCENO RESPONSE/BUSYThe number you called does not answer or is busy. Or, you may have reached a number

Preparation and Simple Use Guide 2PREPARATIONAND SIMPLE USE Open the document tray by pulling it toward you ( ), then unfold the extension ( ).• DO

119 Chapter 19Document Jams and Paper JamsBased upon where the original document or printed sheet is jammed, follow the appropriate set of instructi

Troubleshooting and Maintenance 120MAINTENANCE Clearing a Paper Jam in the Multi-purpose Sheet Feeder.If paper is jammed inside the Multi-purpos

121 Chapter 19Difficulty with OperationIf you think there is a problem with the machine, make a copy first. If the copy looks good, the problem is p

Troubleshooting and Maintenance 122MAINTENANCESending FaxesPoor transmitting qualityTry changing your resolution to FINE or SUPERFINE. (See Fax R

123 Chapter 19Windows® Setup Printing Difficulties (For MFC-4800 Only)I cannot print from my application software.Make sure the Windows® printer dri

Troubleshooting and Maintenance 124MAINTENANCEPrinted pages have white spots in black text and graphic areas.White SpotsMake sure that you use pa

125 Chapter 19Packing and Shipping the MachineWhenever you transport the machine, use the packing materials that came with the machine. Failure to p

Troubleshooting and Maintenance 126MAINTENANCE7Wrap the machine in the plastic bag and place it in the original carton with the original packing

127 Chapter 19Regular MaintenanceYou can keep the machine in optimum condition by cleaning it on a regular basis. It is a good idea to clean the dru

Troubleshooting and Maintenance 128MAINTENANCE1Open the top cover.2Remove the drum unit assembly.3Wipe the electric terminals with isopropyl alco

3Advice for Preparation and Simple Use GuideChoosing a LocationPlace the machine on a flat, stable surface, such as a desk. Select a place that is fre

129 Chapter 194Install the drum unit into the machine. (See Replacing the Drum Unit, page 132.)5Close the top cover.Replacing the Toner CartridgeThe

Troubleshooting and Maintenance 130MAINTENANCE1Open the top cover. Make sure the top cover is completely open. To remove the drum unit, hold each

131 Chapter 194Unpack the new toner cartridge. Place the used toner cartridge into the aluminium bag and discard it according to local regulations.5

Troubleshooting and Maintenance 132MAINTENANCE7Gently turn the lever on the toner cartridge backward until it stops.8Reinstall the drum unit into

133 Chapter 19For best performance, use only genuine Brother toner, and the product should be used only in a clean, dust-free environment with adequ

Troubleshooting and Maintenance 134MAINTENANCE4Wait to unpack the new drum unit until immediately before installing it. Place the old drum unit i

135 Chapter 195Reinstall the toner cartridge into the new drum unit. (See Replacing the Toner Cartridge, page 129.)6Holding the new drum unit by the

Important Safety Information 136IMPORTANT INFORMATION20Important Safety InformationImportant Information for AustraliaImportant Safety Instruction

137 Chapter 2015Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the fo

IMPORTANT INFORMATION Important Safety Information 138ensure that calls are answered between 3 and 30 seconds of receipt of ringing.12This equipme

Preparation and Simple Use Guide 4PREPARATIONAND SIMPLE USEMemory StorageIn the event of a power failure, all settings in the GENERAL SETUP, SETUP R

139 Chapter 2028Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified service personnel under the fo

IMPORTANT INFORMATION Important Safety Information 14013Do not touch a document during printing.14Never push objects of any kind into this product

141 Chapter 20Important Information for All CountriesIEC 60825 SpecificationThis machine is a Class 1 laser product as defined in IEC 60825 specific

IMPORTANT INFORMATION Important Safety Information 142For Your SafetyTo ensure safe operation the three-pin plug supplied must be inserted only in

143 Chapter 2121SpecificationsFax SpecificationsCompatibility ITU-T Group 3Coding system MH/MR/MMRModem speed 14400 - 2400 bps; Automatic fallbackDo

APPENDIX Specifications 144*Pages refers to the “ITU-T Chart” with MMR cording and standard resolution.Printer Specifications (For MFC-4800 Only)C

145 Chapter 21Computer Requirement (For MFC-4800 Only)Electrical and EnvironmentSpecifications are subject to change for improvement without prior n

APPENDIX Specifications 146Compilation and Publication NoticeUnder the supervision of Brother Industries Ltd., this manual has been complied and p

147 Chapter 21Entering TextWhen you are setting certain functions, such as the Station ID, you may need to enter text into the machine. Most keys on

APPENDIX Specifications 148Menu Mode & Menu Selection TableYou can access the menu mode by pressing Menu/Set.When you enter the Menu, the LCD

5Connecting an External Telephone Answering Device (TAD)SequenceYou might choose to connect an additional answering machine. When you have an external

149 Chapter 21To access the menu, press Menu/Set.To exit, press Stop/Exit.* The factory setting (option) is shown in bold.1. GENERAL SETUP1. DAT

APPENDIX Specifications 150To access the menu, press Menu/Set.To exit, press Stop/Exit.* The factory setting (option) is shown in bold.2. FAX

151 Chapter 21To access the menu, press Menu/Set.To exit, press Stop/Exit.* The factory setting (option) is shown in bold.2. FAX (Continued)2. S

APPENDIX Specifications 152To access the menu, press Menu/Set.To exit, press Stop/Exit.* The factory setting (option) is shown in bold.2. FAX

153 Chapter 21About Fax MachinesIf you are a first-time fax machine user, fax operation might seem a little mysterious. You will soon get used to th

APPENDIX 154GlossaryADF (Automatic Document Feeder Capacity) Refers to the number of pages that can be placed in the document feeder and fed on

155 ECM (Error Correction Mode) Detects errors during fax transmission and resends the parts of the document that had errors.Electronic Cover Page

APPENDIX 156Pulse A form of dialling on a telephone line.Print reduction Reduces the size of incoming faxes.Quick-Dial List A listing of names

157IndexAAccessories ...146Activation Code ...38Administrator ...

158APPENDIXFax Tones and Handshake ...153Fine (Resolution) ...16Function Selection Table ...

Preparation and Simple Use Guide 6PREPARATIONAND SIMPLE USEOutgoing Message (OGM) of External TADTiming is important in recording this message. The

159 Print Date & Time ...74Print Density ...23Printer Driver Settings ..

APPENDIX 1604 1REMOTE CONTROL ACCESS CARDUsing Remote Access Code1Dial the machine phone number from a touch tone phone.2Enter your Remote Contro

161 23Remote CommandsChange Fax Forwarding SettingPress 9 5Turn Fax Forwarding OFF press 1.Turn Fax Forwarding ON press 2.Program Fax Forward Number

This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchased in th

7FAX-2850 Control Panel Overview1143598106721211Liquid Crystal DisplayDisplays messages to help you set up and operate the machine.2ShiftThis key is u

Preparation and Simple Use Guide 8PREPARATIONAND SIMPLE USE0Fax Keys:Receive ModeSelect how the machine will handle incoming calls.Fax ResolutionSet

9MFC-4800 Control Panel Overview125439811106721 131Liquid Crystal DisplayDisplays messages to help you set up and operate the machine.2Reports/RecallA

Preparation and Simple Use Guide 10PREPARATIONAND SIMPLE USE0Search/Speed DialLets you look up numbers stored in the dialling memory. Also, lets you

11 Chapter 11SetupInitial SettingsSetting the Date and TimeThe machine displays the date and time, and prints it on every fax you send.In the event

Setup 12BASIC FAX USECustom SettingsVolume SettingsRing VolumeYou can select how loud the machine rings. The ring volume can be turned off for si

13 Chapter 1Toner SaveYou can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting

Setup 14BASIC FAX USESetting the Dialling Mode (Tone/Pulse) (Not available in New Zealand)The machine is initially set to TONE. If you are using

15 Chapter 1Storing Speed Dial NumbersYou can store Speed Dial numbers, which you dial by pressing only four keys. There are 100 Speed Dial location

BASIC FAX USE Sending a Fax 162Sending a FaxScanning AdjustmentContrastIf your document is very light or very dark, you might want to set the contr

17 Chapter 2Speed Dialling1Insert the document face down in the ADF.2Press Search/Speed Dial, then press # and the two-digit Speed Dial number.3Pres

Sending a Fax 18BASIC FAX USEManual and Automatic Fax RedialIf you’re sending a fax manually and the line is busy, press Redial/Pause and Fax Sta

i APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased, and do

19 Chapter 2Dual AccessYou can scan up to 50 messages into the fax memory, even while the machine is receiving or sending another fax (from the memo

BASIC FAX USE Receiving a Fax 203Receiving a FaxReceive Mode SettingsSelect Receive ModeThere are four different receive modes for the machine. You

21 Chapter 3To Select or Change Your Receive Mode1Press Receive Mode. The screen displays your current selection.2Press the key again and the next s

Receiving a Fax 22BASIC FAX USENow, when a call comes in and the machine is set to Fax/Tel (F/T) Mode, all phones on this line will ring the numb

23 Chapter 3Receiving a FaxPrinting a Reduced Incoming Document (Auto Reduction)If you choose ON, the machine reduces an incoming document automatic

Receiving a Fax 24BASIC FAX USEReception into MemoryAs soon as the multi-purpose sheet feeder becomes empty during fax reception, the screen will

25 Chapter 44Telephone (Voice) OperationMaking Voice CallsYou can use your FAX/MFC to make voice telephone calls, by dialling manually or by using S

Telephone (Voice) Operation 26BASIC FAX USE4To hang up, replace the handset.Speed Dialling1Pick up the handset. —OR— Press Hook.2When you hear a

27 Chapter 4Tone/Pulse (Not available in New Zealand)If you have pulse dialling service, but need to send tone signals (for telephone banking, for e

BASIC FAX USE Printing Reports 285Printing ReportsTransmission Report and Journal SettingTwo reports require initial setup in the Menu table: Trans

ii Using This Manual Thank you for purchasing a Brother fax machine/multi function centre.This machine has been designed to be simple to use, with LC

29 Chapter 5Using the Reports KeySix lists are available.To Print a Report1Press Reports.2Press or to select the report you want, and then press M

ADVANCED FAX USE Advanced Sending 306Advanced SendingAdvanced OperationsElectronic Cover PageThe cover page is sent to the receiving party’s machin

31 Chapter 6Always Send Cover Page Make sure Station ID is set up. (See Setting the Station ID, page 11.) This feature does not work without the Sta

ADVANCED FAX USE Advanced Sending 32Overseas ModeSometimes, when sending a fax to overseas numbers, problems can be experienced. This mode makes t

33 Chapter 6BroadcastingBroadcasting is automatically sending the same fax message to multiple fax numbers. Using the Menu/Set key, you can include

ADVANCED FAX USE Advanced Sending 34Setting Up Groups for BroadcastingGroups allow you to send the same fax message to many fax numbers by pressin

35 Chapter 6Cancelling a Job While Scanning the DocumentYou can cancel a job while you are scanning it into memory by pressing Stop/Exit. Eject the

ADVANCED FAX USE Advanced Sending 36The screen prompts you to enter the password.7Enter a 4-digit password, followed by Menu/Set.This is the same

37 Chapter 6Switching OFF Memory Security 1When Memory Security is switched ON, press Menu/Set.2Enter a 4-digit password and press Menu/Set.The scre

ADVANCED FAX USE Advanced Receiving 387Advanced ReceivingOperation from an External or Extension TelephoneAn external phone is a telephone that is

iii User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all

39 Chapter 7Switching ON Remote Activation and Changing Remote CodesRemote Codes might not work with some telephone systems. The preset Activation C

ADVANCED FAX USE Telephone Service 408Telephone ServiceTelephone Service for AustraliaDistinctive RingingThis machine feature lets you use the Dist

41 Chapter 8 Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail or

ADVANCED FAX USE Telephone Service 42Printing Caller ID List1Press Menu/Set, 2, 0, 3.2Press or to select PRINT REPORT.3Press Menu/Set.4Press F

43 Chapter 8Telephone Service for New ZealandFaxAbilityFaxAbility is a service offered by Telecom that allows you to have an additional number on on

ADVANCED FAX USE Telephone Service 44Flowchart Sequence of Incoming CallHow to Turn FaxAbility OFF or ONThe FaxAbility function is designed to acc

45 Chapter 8Caller ID (Caller IDentification)Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone numb

ADVANCED FAX USE Telephone Service 46Viewing Caller ID ListCaller ID memory stores information for up to thirty calls; when the thirty-first call

47 Chapter 8Telephone Service for Some CountriesDistinctive Ringing (For Singapore and Hong Kong)This FAX/MFC feature lets you use the Distinctive R

ADVANCED FAX USE Telephone Service 48Viewing Caller ID ListCaller ID memory stores information for up to thirty calls; when the thirty-first call

iv

49 Chapter 99PollingAll parties involved in polling need to set up their machines to accommodate polling. When someone polls the machine to receive

ADVANCED FAX USE Polling 50Setup Delayed Polling ReceiveYou can set the machine to begin Polling Receive at a later time.1Press Menu/Set, 2, 1, 8.

51 Chapter 9Polling Transmit Setup for Polling Transmit (Standard)Polling Transmit is when you set up the machine to wait with a document so another

ADVANCED FAX USE Remote Fax Options 5210Remote Fax OptionsSetting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax message

53 Chapter 10Changing the Remote Access CodeEnter your Remote Access Code when the machine picks up your call, so you can access features remotely.

ADVANCED FAX USE Remote Fax Options 54Remote CommandsFollow the commands below to access features remotely. When you call the machine and enter yo

55 Chapter 10Retrieving Fax Messages1Dial the machine’s number.2When you hear the beep, immediately enter your Remote Access Code (the factory setti

COPIER Making Copies 5611Making CopiesBasic Copy OperationsUsing the Machine as a CopierYou can use the machine as a copy machine, making up to 99

57 Chapter 11Out of Memory MessageIf the memory becomes full while you’re making copies, the screen displays: If you were scanning the first page to

Making Copies 58COPIER5Press Menu/Set.6Press Copy—OR—Press or for additional settings.Using the Options KeyThe Options key changes the settin

v Quick Reference Guide Sending Faxes Automatic Transmission 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch (F

59 Chapter 11Special Copy OptionsYou can save paper by copying either two or four pages onto one page.1Insert the document face down in the ADF.2Use

Making Copies 60COPIERCopy Quality – Default SettingsChanging Default SettingsPress Menu/Set, 3 to change default settings for Copy mode. These s

61 Chapter 11Paper TypeYou can use the following types of paper for copying. For the best print quality, select the type of media that you use most

Using the machine as a Printer 62PRINTER/SCANNER12Using the machine as a PrinterSpecial Printing FeaturesWindows® PrintingThe dedicated printer dr

63 Chapter 12Two-Sided Printing (Manual Duplex)The supplied printer drivers for Windows® 95/98/98SE/Me and Windows NT® Workstation Version 4.0 suppo

Using the machine as a Printer 64PRINTER/SCANNERPaper TrayThe machine ejects paper with printed surfaces face down into the paper tray at the fro

65 Chapter 12Acceptable PaperTo achieve high quality printing using the machine, it’s very important to select the right kind of paper.Paper Type Pa

Printer Driver Settings (For Windows® Only) 66PRINTER/SCANNER13Printer Driver Settings (For Windows® Only)Using the Brother MFC-4800 Printer Drive

67 Chapter 13Paper SizeFrom the drop-down box select the Paper Size you are using.Multiple PageThe Multiple Page selection can reduce the image size

Printer Driver Settings (For Windows® Only) 68PRINTER/SCANNERMedia TypeYou can use the following types of media in your printer. For the best pri

vi Storing NumbersStoring One Touch Dial Numbers (For FAX-2850 Only)1Press Menu/Set, 2, 3, 1.2Press the One Touch key where you want to store the nu

69 Chapter 13Print QualityResolutionYou can change the resolution as follows:◆ 300 dpi◆ 600 dpiToner SaveYou can save running costs by turning on th

Printer Driver Settings (For Windows® Only) 70PRINTER/SCANNERWatermarkYou can place a logo or text into your document as a Watermark by using a b

71 Chapter 13Watermark BitmapEnter the file name and location of your bitmap image in the File box or Browse for the file location. You can also set

Printer Driver Settings (For Windows® Only) 72PRINTER/SCANNERDevice OptionsSet one of the following Printer Functions:• Quick Print Setup• Admini

73 Chapter 13Administrator (For Windows® 95/98/98SE/Me Users Only)The administrator selection permits the Copy, Scaling and Watermark features to be

Printer Driver Settings (For Windows® Only) 74PRINTER/SCANNERPrint Date & TimeWhen enabled the Print Date and Time feature will automatically

75 Chapter 13SupportThe Support Tab provides driver version information and setting information. In addition there are links to the Brother Solution

Using the Windows®-Based Brother MFL-Pro Control Centre (For Windows® Only) 76PRINTER/SCANNER14Using the Windows®-Based Brother MFL-Pro Control Ce

77 Chapter 14How to Turn Off AutoLoad 1Left click the Control Centre icon and click Show.2When the Control Centre main screen appears, left click

Using the Windows®-Based Brother MFL-Pro Control Centre (For Windows® Only) 78PRINTER/SCANNERUsing the Control Panel KeysBefore you can use the S

viiTable of ContentsUsing This ManualUser-Friendly ProgrammingTable of Contents ...

79 Chapter 14Brother Control Centre FeaturesAuto ConfigurationDuring the installation process the Control Centre checks your system to determine the

Using the Windows®-Based Brother MFL-Pro Control Centre (For Windows® Only) 80PRINTER/SCANNERCopy OperationsCopy—allows you to use the PC and any

81 Chapter 14Setting Up the Scanner ConfigurationsThe Pop-Up application stores eight different scanning modes. Each time you scan an original, you

Using the Windows®-Based Brother MFL-Pro Control Centre (For Windows® Only) 82PRINTER/SCANNERScan to FileScanner SettingsFrom the pull-down list,

83 Chapter 14Scan to E-mailScanner SettingsFrom the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filin

Using the Windows®-Based Brother MFL-Pro Control Centre (For Windows® Only) 84PRINTER/SCANNERFile AttachmentsDo not convert files—Click this chec

85 Chapter 14Scan to Word ProcessorScanner SettingsFrom the pull-down list, select the scanning mode that is appropriate for the type of file: Faxin

Using the Windows®-Based Brother MFL-Pro Control Centre (For Windows® Only) 86PRINTER/SCANNEROCR Package—From the pull-down list, select TextBrid

87 Chapter 14CopyScanner SettingsFrom the pull-down list, select the scanning mode that is appropriate for the type of file: Faxing, Filing and Copy

Using the Windows®-Based Brother MFL-Pro Control Centre (For Windows® Only) 88PRINTER/SCANNERSend a FaxScanner SettingsFrom the pull-down list, s