Brother MFC-640CW Guide de l'utilisateur

MFC-640CWUSER’S GUIDEVersion A

viii 5Click the documentation you want to read. Quick Setup Guide: Setup and Software Installation Instructions User’s Guide (3 manuals): User’s G

8 - 2 PRINTING REPORTSSetting the Journal PeriodYou can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours,

PRINTING REPORTS 8 - 3Printing reportsFollowing reports are available: How to print a report1Press Menu/Set, 6.2Press ▲ or ▼ to select the report yo

9 - 1 MAKING COPIES9Using the machine as a copierYou can use your machine as a copier, making up to 99 copies at a time.Enter Copy modeBefore making

MAKING COPIES 9 - 2Making a single copy1Press (Copy) to illuminate it in green.2Load your document.(See Load documents on page 1-6.)3Press Mono Sta

9 - 3 MAKING COPIESUsing the Copy Options keyWhen you want to quickly change the copy settings temporarily for the next copy, use the Copy Options k

MAKING COPIES 9 - 4Changing the temporary copy settingsUse the Copy Options key to quickly set the following copy settings temporarily for the next

9 - 5 MAKING COPIESIncreasing copy speed or qualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in

MAKING COPIES 9 - 6Enlarging or reducing the image copiedYou can select the following enlargement or reduction ratios.Custom(25-400%) allows you to

9 - 7 MAKING COPIESSetting paper typeIf you are copying on special paper, be sure to select the type of paper you are using so you will get the best

MAKING COPIES 9 - 8Setting paper sizeIf copying on paper other than A4 size, you will need to change the paper size setting.1Press (Copy) to illumi

ixTo view Documentation (For Macintosh®)1Turn on your Macintosh®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive. The followi

9 - 9 MAKING COPIESSorting copies using the ADFYou can sort multiple copies. Pages will be sorted in the order 321, 321, 321, and so on.1Press (Cop

MAKING COPIES 9 - 10Making N in 1 copies or a poster (Page Layout) You can reduce the number of pages for copies by using the N in 1 copy feature. T

9 - 11 MAKING COPIESIf you are using the scanner glass:8After the machine scans the page, the LCD shows:Press 1 to scan the next page.9Put the next

MAKING COPIES 9 - 12Place each page face down in the direction and sequence shown below.2 in 1 (P)4 in 1 (P)Poster (3X3)You can make a poster size c

9 - 13 MAKING COPIESChanging the default copy settingsYou can save the copy settings you use most often by setting them as default. These settings w

MAKING COPIES 9 - 14Adjusting colour saturationColour saturation can only be changed through the default settings.1Press Menu/Set, 3, 4.2Press ▲ or

9 - 15 MAKING COPIESLegal limitationsColour reproductions of certain documents are illegal and may result in either criminal or civil liability. Thi

WALK-UP PHOTOCAPTURE CENTER™ 10 - 110IntroductionEven if your machine is not connected to your computer, you can print photos directly from your dig

10 - 2 WALK-UP PHOTOCAPTURE CENTER™PhotoCapture Center™ requirementsYour machine is designed to be compatible with modem digital camera image files

WALK-UP PHOTOCAPTURE CENTER™ 10 - 3Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key indications: PhotoCapture light

xTable of Contents1Introduction ...1-1Using this Guide ...

10 - 4 WALK-UP PHOTOCAPTURE CENTER™The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapt

WALK-UP PHOTOCAPTURE CENTER™ 10 - 5Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and

10 - 6 WALK-UP PHOTOCAPTURE CENTER™Printing imagesBefore you can print an individual image, you have to know the image number.1Print the Index first

WALK-UP PHOTOCAPTURE CENTER™ 10 - 7Paper Type & Paper Size6Press ▲ or ▼ to select the type of paper you are using, Letter Glossy, 10x15cm Glossy

10 - 8 WALK-UP PHOTOCAPTURE CENTER™DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Canon Inc., Eastman K

WALK-UP PHOTOCAPTURE CENTER™ 10 - 9Changing the default settingsYou can save the PhotoCapture Center™ settings you use most often by setting them as

10 - 10 WALK-UP PHOTOCAPTURE CENTER™Adjusting contrastYou can choose the contrast setting. More contrast will make an image look sharper and more vi

WALK-UP PHOTOCAPTURE CENTER™ 10 - 11 White BalanceThis setting adjusts the hue of the white areas of an image.Lighting, camera settings and other i

10 - 12 WALK-UP PHOTOCAPTURE CENTER™CroppingIf your photo is too long or wide to fit the available space on your selected layout, part of the image

WALK-UP PHOTOCAPTURE CENTER™ 10 - 13Scan to CardYou can scan black and white and colour documents onto a media card. Black and white documents will

xiSetting the Speaker Volume... 2-7Setting the LCD Contrast... 2-83Setup

10 - 14 WALK-UP PHOTOCAPTURE CENTER™5Press ▲ or ▼ to select the quality you want.To change the file type, press Menu/Set and go to Step 6.—OR—To sta

WALK-UP PHOTOCAPTURE CENTER™ 10 - 15Understanding the Error MessagesOnce you are familiar with the types of errors that can occur while you’re using

11 - 1 SOFTWARE AND NETWORK FEATURES11The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features availa

SOFTWARE AND NETWORK FEATURES 11 - 2 PhotoCapture Center™ (For Windows®, see Chapter 7 in the Software User’s Guide on the CD-ROM.)(For Macintosh®,

12 - 1 IMPORTANT INFORMATION12Important Information for AustraliaIMPORTANT-For Your SafetyTo ensure safe operation the three-pin plug supplied must

IMPORTANT INFORMATION 12 - 2International ENERGY STAR® Compliance StatementThe purpose of the International ENERGY STAR® Program is to promote the d

12 - 3 IMPORTANT INFORMATION9This product is equipped with a 3-wire grounded plug, a plug having a third (grounded) pin. This plug will only fit int

IMPORTANT INFORMATION 12 - 4Important Information for New ZealandImportant Safety Instructions1Read all of these instructions.2Save them for later r

12 - 5 IMPORTANT INFORMATION12All persons using this device for recording telephone conversations shall comply with New Zealand law. This requires t

IMPORTANT INFORMATION 12 - 621Do not attempt to service this product yourself, because opening or removing covers may expose you to dangerous voltag

xii4Setup Receive ...4-1Basic receiving operations...

12 - 7 IMPORTANT INFORMATIONIMPORTANT-For Your SafetyTo ensure safe operation the three-pin plug supplied must be inserted only into a standard thre

IMPORTANT INFORMATION 12 - 8Important Information for Some CountriesImportant Safety Instructions1Read all of these instructions.2Save them for late

12 - 9 IMPORTANT INFORMATION11If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into t

IMPORTANT INFORMATION 12 - 1017To protect your product against power surges, we recommend the use of a power protection device (Surge Protector).LAN

12 - 11 IMPORTANT INFORMATIONTrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Br

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 113 TroubleshootingError messagesAs with any sophisticated office product, errors may occur. If this ha

13 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument Jam Document was not inserted or fed properly, or the document fed from ADF was too long.See

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 3No Paper Fed The machine is out of paper. Add paper, and then press Mono Start or Colour Start.The pap

13 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCEUnable to ChangeUnable to CleanUnable to Init.Unable to PrintUnable to ScanThe machine has a mechanica

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 5Document jamsIf the document is jammed, follow the steps below.Document is jammed in the top of the AD

xiiiChanging Remote Fax Options ... 6-4Setting your Remote Access Code... 6-5Remote Retrieval

13 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinter jam or paper jamRemove the jammed paper depending on where it is jammed in the machine. Open a

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 7Paper is jammed inside the machine1Remove the Jam Clear Cover. Pull the jammed paper out of the machin

13 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCE5Lift the scanner cover to release the lock. Gently push the scanner cover support and close the scann

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 9If you are having difficulty with your machineIf you think there is a problem with your machine, check

13 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinting (Continued)Smudged stain at the top center of the printed page.Make sure the paper is not to

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 11Printing Received Faxes (Continued)Received colour fax prints only in black and white.Replace the col

13 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCEHandling Incoming CallsThe machine ‘Hears’ Voice as CNG Tone.If your machine is set to Fax Detect ON,

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 13PhotoCapture Center™ DifficultiesRemovable Disk does not work properly.a)Have you installed the Windo

13 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCESetting Dial Tone detection When you send a fax automatically, by default your machine will wait for

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 15How to improve print qualityCleaning the print headTo ensure good print quality, the machine will reg

xivEnlarging or reducing the image copied...9-6Setting paper type ...9-7Setting paper siz

13 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the print qualityIf faded or streaked colours and text appears on your output, some of the n

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 178Press 2 (No) for Black or three colours with a problem.The LCD shows:Press 1 (Yes).The machine will

13 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the printing alignmentYou should rarely need to adjust the printing alignment; however, if a

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 19Checking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink Management.2Pre

13 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCEPacking and shipping the machineWhenever you transport the machine, use the packing materials that ca

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 213Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the

13 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE9Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridge

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 23Routine maintenanceCleaning the scannerLift the document cover. Clean the scanner glass with isopropy

13 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the machine printer platen Be careful not to touch the paper feed star wheels or encoder fi

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 25Cleaning the Paper Pick-up Roller 1Unplug the machine from the electrical socket and remove the Jam C

xvInternational ENERGY STAR® Compliance Statement ... 12-2Important safety instructions...

13 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCEReplacing the ink cartridgesYour machine is equipped with an ink dot counter. The ink dot counter aut

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 274Remove the protective yellow cap.5Each colour has its own correct position. Keep the ink cartridge i

13 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE7If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to v

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 29Caution Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce

13 - 30 TROUBLESHOOTING AND ROUTINE MAINTENANCEUninstalling or installing the handset and handset cradleIf you do not use the handset and the handse

TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 31Installing the handset and handset cradle1Remove the side cover.2Align the recessed arrows on the cra

A - 1 APPENDIX AATelephone Service for AustraliaTelstra® FaxStream® Duet® (Distinctive Ringing)Telstra® FaxStream® Duet® is an enhanced Public Switc

APPENDIX A A - 2How does Telstra® FaxStream® Duet® Work?Incoming calls to the voice number, will have the standard ring pattern of long, long tone,

A - 3 APPENDIX ASet the Distinctive Ringing to ON1Press Menu/Set, 2, 0, 3.The screen displays the current setting of this feature.2Press ▲ or ▼ to s

APPENDIX A A - 4How Does the Caller ID Work?The Caller ID Appears on the Display When Your Telephone RingsAs your telephone rings, the display shows

xviAAppendix A ... A-1Telephone Service for Australia...

A - 5 APPENDIX AViewing Caller ID ListCaller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information a

APPENDIX A A - 6Telephone Service for New ZealandFaxAbilityFaxAbility is a service offered by Telecom that allows you to have an additional number o

A - 7 APPENDIX AHow Does FaxAbility Work?Your telephone number will have the standard ring pattern of long, long tone, while the new number will hav

APPENDIX A A - 8How to Turn FaxAbility OFF or ONThe FaxAbility function is designed to accommodate the FaxAbility service provided by Telecom. To ch

A - 9 APPENDIX ACaller ID (Caller IDentification)Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone

APPENDIX A A - 10Viewing Caller ID ListCaller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information

A - 11 APPENDIX ATelephone Service for Some CountriesDistinctive Ringing (For Singapore and Hong Kong)This MFC feature lets you use the Distinctive

APPENDIX A A - 12Caller ID (For Singapore and Hong Kong)The Caller ID feature of this MFC lets you use the Caller ID subscriber service offered by m

A - 13 APPENDIX AViewing Caller ID ListCaller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information

APPENDIX A A - 14Advanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an external

xviiConnecting an external telephone answering device (TAD) ...A-18Sequence ...

A - 15 APPENDIX AFax/Tel mode in the power save conditionWhen the machine is in Fax/Tel mode and pseudo/double-rings to alert you to pick up a voice

APPENDIX A A - 16Using a cordless external handsetIf the base unit of cordless telephone is connected (see page A-17) and you typically carry the co

A - 17 APPENDIX AConnecting an external device to your machineConnecting an external telephoneYou can connect a separate telephone as shown in the d

APPENDIX A A - 18Connecting an external telephone answering device (TAD)SequenceYou may choose to connect an additional answering device. However, w

A - 19 APPENDIX AWhen you are using a TAD, the LCD shows Ext. Tel in Use.ConnectionsThe external TAD must be connected as shown above.1Set your exte

APPENDIX A A - 20Recording outgoing message (OGM) on an external TADTiming is important in recording this message. The message sets up the ways to h

A - 21 APPENDIX AMulti-line connections (PBX)(For Australia and New Zealand only)Most offices use a central telephone system. While it is often rela

APPENDIX B B - 1BOn-screen programmingYour machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-frie

B - 2 APPENDIX BNavigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for General Setup

APPENDIX B B - 3Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer — 5 Mins2 Mins1 Min30 Secs0 SecOffSets the tim

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-640CWSerial Number:*Date of Purch

1 - 1 INTRODUCTION1Using this GuideThank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instru

B - 4 APPENDIX B2.Fax 1.Setup Receive(In Fax mode only)1.Ring Delay Ring Delay02-10 (02) (Example for Australia)Sets the number of rings before the

APPENDIX B B - 52.Fax(Continued)2.Setup Send(In Fax mode only)1.Contrast AutoLightDarkChanges the lightness or darkness of faxes you send.3-62.Fax R

B - 6 APPENDIX B2.Fax(Continued)3.Set Quick-Dial1.Speed-Dial — Stores Speed-Dial numbers, so you can dial by pressing only a few keys (and Start).5-

APPENDIX B B - 72.Fax(Continued)6.Remaining Jobs— — Checks which jobs are in the memory and lets you cancel selected jobs.3-107.Setup TAD 1.OGM TAD

B - 8 APPENDIX B3.Copy(Continued)4.Color Adjust1.Red R:- +R:- +R:- +R:- +R:- +Adjusts the amount of Red in copies.9-142.Green G:- +G:- +G:-

APPENDIX B B - 94.PhotoCapture(Continued)5.Color EnhanceOnOff1.White Balance- +- +- +- +- +Adjusts the hue of the white areas.10-102.Sharpness-

B - 10 APPENDIX B5.LAN 1.TCP/IP (Wired)1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT method that best suits you needs.See Network User

APPENDIX B B - 115.LAN(Continued)2.TCP/IP (WLAN)1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT method that best suits you needs.See Net

B - 12 APPENDIX B5.LAN(Continued)3.Setup WLAN 1.Setup Wizard— You can configure your print server.See Network User’s Guide on the CD-ROM2.SecurEasyS

APPENDIX B B - 130.Initial Setup1.Receive Mode— Fax OnlyFax/TelManualYou can choose the receive mode that best suits your needs.4-12.Date/Time — — P

INTRODUCTION 1 - 2Control panel overview1TAD keys On/OffLets you activate the TAD (Telephone Answering Device) and will blink if you have new messa

B - 14 APPENDIX BEntering TextWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most

GLOSSARY G - 1GADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

G - 2 GLOSSARYCommunication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static.Compatibility g

GLOSSARY G - 3Fax tones The signals sent by sending and receiving fax machines while communicating information.Fax/Tel You can receive faxes and t

G - 4 GLOSSARYPause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press Redial/Pause as many times

GLOSSARY G - 5Speed-Dial A pre-programmed number for easy dialling. You must press the Search/Speed Dial, #, and the two digit code and Mono Start

S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 16 MBAutomatic Document Feeder (ADF) Up to 10 pagesPaper Tray 100 Sheet

SPECIFICATIONS S - 2Print mediaWeight 6.1 kgNoise Operating: 42.5 to 51 dB** It depends on printing conditionsTemperature Operating:Best Print Quali

S - 3 SPECIFICATIONSCopyColour/Black Colour/BlackDocument Size ADF Width: 147 mm to 216 mmADF Height: 147 mm to 356 mmScanner Glass Width: Max.

SPECIFICATIONS S - 4PhotoCapture Center™ Available Media CompactFlash® (Type I only)(Microdrive™ is not compatible)(Compact I/O card such as Compact

1 - 3 INTRODUCTION6Copy OptionsYou can quickly and easily select temporary settings for copying.7Fax ResolutionAdjusts the resolution when you send

S - 5 SPECIFICATIONSFaxCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback14400 bps Document Size ADF Width: 147

SPECIFICATIONS S - 6Scanner Colour/Black Colour/BlackTWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional/XP)Mac OS® 9.1-9.2/Mac OS® X 10.2.4

S - 7 SPECIFICATIONSPrinterPrinter Driver Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode and bi-dire

SPECIFICATIONS S - 8InterfacesUSB A Full-Speed USB 2.0 cable that is no longer than 2.0 m.*LAN cable Ethernet UTP cable category 5 or greater.Wirel

S - 9 SPECIFICATIONSComputer requirements

SPECIFICATIONS S - 10Consumable itemsInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print

S - 11 SPECIFICATIONSNetwork (LAN)LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send and PC-Fax Recei

INDEX I - 1IndexAAccess codes, storing and dialling ...5-5ADF (automatic document feeder) ...1-6, 3

I - 2 INDEXmanual ... 3-1Speed-Dial ... 3-2Dual Access ... 3-8EECM (Error Correct

INDEX I - 3GGray scale ...S-5, S-6Groups for Broadcasting ...5-3HHELPLCD messages ...B-1using navigation keys ...B

INTRODUCTION 1 - 4Power Save modeWhen the machine is idle, you can put the machine into Power Save by pressing the Power Save key. In Power Save mod

I - 4 INDEXDPOF printing ... 10-8Memory Stick® ... 10-1MultiMediaCard™ ... 10-1paper & size ...

INDEX I - 5dialling ...3-2storing ...5-1TTAD (telephone answering device), external ... 4-1

R - 1 REMOTE RETRIEVAL ACCESS CARDRemote Retrieval Access cardIf you plan to retrieve voice or fax messages while away from your machine, carrying t

R - 2Check Receiving StatusPress 9 7then for Fax messages, press 1.Voice messages, press 2. 1 long beep — Received message 3 short beeps — No

R - 3 For AustraliaWarranty – For details about the warranty on your Brother Product, please visit: www.brother.com.au Repair – For warranty servic

This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in the

1 - 5 INTRODUCTIONReceiving faxes in Power Save modeYou can customize the machine’s Power Save key. The default mode is Fax Receive:On, so your mach

INTRODUCTION 1 - 6Load documentsYou can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass (flatbe

1 - 7 INTRODUCTION1Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed rolle

INTRODUCTION 1 - 8Using the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to 216 mm w

1 - 9 INTRODUCTIONAbout paperThe print quality can be affected by the type of paper you use in the machine.To get the best print quality for the set

INTRODUCTION 1 - 10Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from mo

iTHIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINEFITTED WITH THE APPROPRIATE CONNECTOR.APPROVAL INFORMATIONBrother advises tha

1 - 11 INTRODUCTIONPaper type and size for each operationPaper Type Paper Size UsageFax Copy PhotoCapture PrinterCut Paper Letter 216 x 279 mm (8 1

INTRODUCTION 1 - 12Paper weight, thickness and capacity* Up to 50 sheets for Legal size paper (80 gsm).* Up to 100 sheets of 80 gsm.Paper capacity o

1 - 13 INTRODUCTIONPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable

INTRODUCTION 1 - 14How to load paper, envelopes and post cardsTo load paper or other media1Pull the paper tray completely out of the machine and rem

1 - 15 INTRODUCTION4Fan the stack of paper well to avoid paper jams and mis-feeds.5Gently insert the paper into the paper tray print side down and t

INTRODUCTION 1 - 16To load envelopes Use envelopes that weigh from 75 - 95 gsm. Some envelopes require margin settings in the application. Make su

1 - 17 INTRODUCTION2Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide

INTRODUCTION 1 - 18About fax machinesFax tones and handshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones). These ar

1 - 19 INTRODUCTIONECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in pr

GETTING STARTED 2 - 12Initial SetupSetting the Date and TimeWhen the machine is not in use it will display the date and time. If you set up the Stat

ii Safety precautionsTo use the machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNINGTh

2 - 2 GETTING STARTEDSetting the Station IDYou should store your name or company name and fax number so they print on all fax pages you send.It is i

GETTING STARTED 2 - 3Setting the Phone Line Type(For Australia and New Zealand only)If you are connecting the machine to a line that features a PBX

2 - 4 GETTING STARTEDGeneral SetupSetting the Mode TimerThe machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and S

GETTING STARTED 2 - 5Setting the Paper TypeTo get the best print quality, set the machine for the type of paper you are using.1Press Menu/Set, 1, 2.

2 - 6 GETTING STARTEDSetting the Ring VolumeYou can turn the ring Off or you can select the ring volume level.1Press Menu/Set, 1, 4, 1.2Press ▲ or ▼

GETTING STARTED 2 - 7Setting the Speaker VolumeYou can adjust the speaker volume.1Press Menu/Set, 1, 4, 3.2Press ▲ or ▼ to select Low, Med, High or

2 - 8 GETTING STARTEDSetting the LCD ContrastYou can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty read

SETUP SEND 3 - 13How to enter Fax modeBefore sending faxes, make sure (Fax) is illuminated in green. If not, press (Fax) to enter Fax mode. The

3 - 2 SETUP SENDSpeed-DiallingPress Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.)Sea

SETUP SEND 3 - 3How to FaxColour fax transmissionYour machine can send a colour fax to machines that support this feature.However, colour faxes cann

iiiWARNING Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the te

3 - 4 SETUP SENDFaxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to

SETUP SEND 3 - 5Automatic transmissionThis is the easiest way to send a fax.1If it is not illuminated in green, press (Fax).2Load your document.3D

3 - 6 SETUP SENDBasic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

SETUP SEND 3 - 7Fax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Res

3 - 8 SETUP SENDDual Access (Monochrome only)You can dial a number, and begin scanning the fax into memory—even when the machine is sending from mem

SETUP SEND 3 - 9Real Time TransmissionWhen you are sending a fax, the machine will scan the document into the memory before sending. Then, as soon a

3 - 10 SETUP SENDChecking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

SETUP SEND 3 - 11Advanced sending operationsBroadcasting (Monochrome only)Broadcasting is when the same fax message is automatically sent to more th

3 - 12 SETUP SENDTo Stop a Broadcast In Progress1Press Menu/Set, 2, 6.The LCD will display the fax number being dialled.2Press Menu/Set.The LCD will

SETUP SEND 3 - 13Delayed Fax (Monochrome only)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will

iv Choosing a locationPlace your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a tele

3 - 14 SETUP SENDSetup for Polled Transmit (Standard) (Monochrome only)Polled Transmit is when you set up the machine to wait with a document so ano

SETUP SEND 3 - 15Memory SecurityMemory Security lets you prevent unauthorized access to the machine. While Memory Security is On the following opera

3 - 16 SETUP SENDSetting up the password1Press Menu/Set, 2, 0, 1.2Enter a 4-digit number for the password.Press Menu/Set.3If the LCD shows Verify:,

SETUP SEND 3 - 17Turning Memory Security off1Press Menu/Set.2Enter the registered 4-digit password.Press Menu/Set.Memory Security is automatically t

4 - 1 SETUP RECEIVE4Basic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for your machine. You can choose the m

SETUP RECEIVE 4 - 2To select or change your Receive Mode1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press ▲ or ▼ to sel

4 - 3 SETUP RECEIVESetting the Ring DelayThe Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and TAD:Ms

SETUP RECEIVE 4 - 4Setting Toll Saver (TAD mode)When you set the toll saver feature, the machine answers after four rings if you do not have voice o

4 - 5 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine w

SETUP RECEIVE 4 - 6Fax Detect When you use this feature, you don’t have to press Mono Start or Colour Start, or the Fax Receive Code 51 ( 91 for Ne

vQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document. 3Enter the fax numb

4 - 7 SETUP RECEIVEPrinting a reduced incoming fax (Auto Reduction)If you choose On, the machine automatically reduces an incoming fax to fit on one

SETUP RECEIVE 4 - 8Printing a fax from the memoryIf you have selected Fax Storage (Menu/Set, 2, 5, 1), you can still print a fax from the memory whe

4 - 9 SETUP RECEIVEPolling Polling is the process of retrieving faxes from another fax machine. You can use your machine to ‘poll’ other machines, o

SETUP RECEIVE 4 - 10Setup for Polling Receive with Secure CodeYou need to make sure you are using the same secure code as the other party.1If it is

4 - 11 SETUP RECEIVESequential PollingThe machine can request documents from several fax machine in a single operation. You just specify several des

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 15Storing numbers for easy diallingYou can set up your machine to do following types of easy dialling: S

5 - 2 QUICK-DIAL NUMBERS AND DIALLING OPTIONSChanging Speed-Dial numbersIf you try to store a Speed-Dial number where a number has already been stor

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 3Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by

5 - 4 QUICK-DIAL NUMBERS AND DIALLING OPTIONS6Use the dial pad and the chart on page B-14 to enter a name for the Group.Press Menu/Set.(For example,

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 5Dialling optionsAccess codes and credit card numbers Sometimes you may want to choose from several long

vi Dialling operationsSpeed-Dialling1If it is not illuminated in green, press (Fax).2Load your document.3Press Search/Speed Dial, press #, and the

5 - 6 QUICK-DIAL NUMBERS AND DIALLING OPTIONSPausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you

QUICK-DIAL NUMBERS AND DIALLING OPTIONS 5 - 7Telephone (voice) operationYou can use the machine to make voice telephone calls by dialling manually o

5 - 8 QUICK-DIAL NUMBERS AND DIALLING OPTIONSAnswering calls with the Speaker PhoneWhen the machine rings, instead of lifting the handset, press Spe

REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 16Setting up Fax ForwardingWhen you select Fax Forward, your machine stores the received fax in the memory.

6 - 2 REMOTE FAX OPTIONS (MONOCHROME ONLY)Setting Fax StorageIf you select Fax Storage, your machine stores the received fax in the memory. You will

REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 34Press ▲ or ▼ to select Backup Print:On or Backup Print:OffPress Menu/Set.5Press Stop/Exit.Changing your P

6 - 4 REMOTE FAX OPTIONS (MONOCHROME ONLY)Turning off Remote Fax Options1Press Menu/Set, 2, 5, 1. 2Press ▲ or ▼ to select Off.Press Menu/Set.3Press

REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 5Setting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when y

6 - 6 REMOTE FAX OPTIONS (MONOCHROME ONLY)Remote RetrievalYou can call your machine from any touch tone telephone or fax machine, then use the Remot

REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 7Remote commandsFollow the commands below to access features when you are away from the machine. When you c

viiHow to access the complete User’s GuideThis User’s Guide does not contain all the information about the machine such as how to use the advanced

6 - 8 REMOTE FAX OPTIONS (MONOCHROME ONLY)95Change the Fax Forwarding or Fax Storage settings1 OFF You can select Off after you have retrieved or er

REMOTE FAX OPTIONS (MONOCHROME ONLY) 6 - 9Retrieving fax messagesYou can call your machine from any touch tone phone and have your fax messages sent

7 - 1 TAD (TELEPHONE ANSWERING DEVICE)7TAD modeTAD mode lets you store incoming voice messages. The machine can store up to 99 messages; however, th

TAD (TELEPHONE ANSWERING DEVICE) 7 - 2Recording TAD Outgoing Message Recording the TAD Outgoing Message (Msg Ctr OGM) is the first step you need to

7 - 3 TAD (TELEPHONE ANSWERING DEVICE)Erasing Outgoing Message (OGM)1Press Menu/Set, 2, 7, 1.2Press ▲ or ▼ to select Msg Ctr OGM (or F/T OGM).Press

TAD (TELEPHONE ANSWERING DEVICE) 7 - 4Playing voice messagesFollow the steps below to listen to voice messages:1Press Play/Record.Adjust the Volume

7 - 5 TAD (TELEPHONE ANSWERING DEVICE)Erasing incoming messagesYou can erase voice messages individually, or all at once.To erase voice messages ind

TAD (TELEPHONE ANSWERING DEVICE) 7 - 6Setting Maximum Time for incoming messagesYour machine comes set to receive voice messages up to 30 seconds lo

7 - 7 TAD (TELEPHONE ANSWERING DEVICE)Recording a conversationIf you are using the handset, you can record a telephone conversation by pressing Play

PRINTING REPORTS 8 - 18Fax settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M