Brother FAX 1840C Manuel d'utilisateur

USER’S GUIDE®FAX-1840CFAX-1940CNMFC-3240CMFC-3340CNVersion C

viii Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone

MESSAGE CENTER (FAX-1940CN ONLY) 7 - 2Recording Message Center Outgoing MessageRecording the Message Center Outgoing Message (Msg Ctr OGM) is the fi

7 - 3 MESSAGE CENTER (FAX-1940CN ONLY)Listening to Outgoing Message (OGM)1Press Menu/Set, 2, 7, 1.2Press ▲ or ▼ to select Msg Ctr OGM (or F/T OGM).P

MESSAGE CENTER (FAX-1940CN ONLY) 7 - 4Message indicatorThe light flashes when you have new voice messages waiting for your review. The LCD display

7 - 5 MESSAGE CENTER (FAX-1940CN ONLY)Printing a fax messageOnce you print a new fax message stored in memory, it is erased from the memory automati

MESSAGE CENTER (FAX-1940CN ONLY) 7 - 6To erase messages all at once1Press Erase.2Press ▲ or ▼ to select erasing all voice messages (Voice:), all doc

7 - 7 MESSAGE CENTER (FAX-1940CN ONLY)ICM Recording MonitorThis feature lets you turn the speaker volume for voice messages On or Off. When you turn

PRINTING REPORTS 8 - 18Fax settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M

8 - 2 PRINTING REPORTSSetting the Journal PeriodYou can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours,

PRINTING REPORTS 8 - 3Printing reportsFollowing reports are available: How to print a report1For MFC-3240C, press Menu/Set, 4.—OR—For MFC-3340CN, pr

9 - 1 MAKING COPIES9Using the machine as a copierYou can use your machine as a copier, making up to 99 copies at a time.Enter Copy modeBefore making

ixChoosing a locationPlace your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a tele

MAKING COPIES 9 - 2Making a single copy1Press (Copy) to illuminate it in green.2Load your document.(See Load documents on page 1-8.)3Press Black St

9 - 3 MAKING COPIESUsing the temporary Copy keys (Temporary settings)When you want to quickly change the copy settings temporarily for the next copy

MAKING COPIES 9 - 4Increasing copy speed or qualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in

9 - 5 MAKING COPIESChanging the temporary copy settingsUse the Options key to quickly set the following copy settings temporarily for the next copy.

MAKING COPIES 9 - 6Enlarging or reducing the image copiedYou can select the following enlargement or reduction ratios.Custom(25-400%) allows you to

9 - 7 MAKING COPIES5Press ▲ or ▼ to select the enlargement or reduction ratio you want.Press Menu/Set.—OR—You can select Custom(25-400%) and press M

MAKING COPIES 9 - 8Setting paper sizeIf copying on paper other than Letter size, you will need to change the paper size setting.1Press (Copy) to il

9 - 9 MAKING COPIESAdjusting contrastYou can adjust the copy contrast to help an image look sharper and more vivid.1Press (Copy) to illuminate it i

MAKING COPIES 9 - 10Making N in 1 copies (Page Layout)You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy

9 - 11 MAKING COPIESPlace document face down in the direction shown below.2 in 1 (P)2 in 1 (L)4 in 1 (P)4 in 1 (L)

xQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document.3Enter the fax numbe

MAKING COPIES 9 - 12Changing the default copy settingsYou can save the copy settings you use most often by setting them as default. These settings w

9 - 13 MAKING COPIESAdjusting color saturation1Press Menu/Set, 3, 4.2Press ▲ or ▼ to select Red, Green or Blue.Press Menu/Set.3Press ▲ to increase t

MAKING COPIES 9 - 14Legal limitationsColor reproductions of certain documents are illegal and may result in either criminal or civil liability. This

10 - 1 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)10IntroductionEven if your machine is not connected to your computer, you can print photos dire

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 2PhotoCapture Center™ requirementsTo avoid error conditions, please remember: The DPOF file on t

10 - 3 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key lights: PhotoC

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 4The steps below give a brief outline of the Direct Printing feature. Please see the remaining p

10 - 5 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 6Printing imagesBefore you can print an individual image, you have to know the image number.1Mak

10 - 7 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Paper Type & Paper Size5Press ▲ or ▼ to select the type of paper you are using, Letter Glos

xi Dialing operationsOne-Touch Dialing/ Speed-Dialing1If it is not illuminated in green, press (Fax).2Load your document. 3Press the One-Touch key

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 8DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Can

10 - 9 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Changing the default settingsYou can save the PhotoCapture Center™ settings you use most often

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 10Adjusting brightness1Press Menu/Set, 4, 3.2Press ▲ to make a lighter print.—OR—Press ▼ to make

10 - 11 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)3Press ▲ or ▼ to select White Balance, Sharpness or Color Density.Press Menu/Set.4Press ▲ or ▼

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 12CroppingIf your photo is too long or wide to fit the available space on your selected layout,

10 - 13 WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY)Understanding the Error MessagesOnce you are familiar with the types of errors that can occur

WALK-UP PHOTOCAPTURE CENTER™ (MFC-3340CN ONLY) 10 - 14Using PhotoCapture Center™ from your PCYou can access the media card that is in the media driv

11 - 1 IMPORTANT INFORMATION11Standard telephone and FCC NoticesThese notices are in effect on models sold and used in the United States only.This e

IMPORTANT INFORMATION 11 - 2If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary

11 - 3 IMPORTANT INFORMATIONWARNI NGThis machine has been certified to comply with FCC standards, which are applied to the USA only. A grounded plug

xiiTable of Contents1Introduction ...1-1Using this Guide ...

IMPORTANT INFORMATION 11 - 4ImportantChanges or modifications not expressly approved by Brother Industries, Ltd. could void the user’s authority to

11 - 5 IMPORTANT INFORMATIONImportant safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

IMPORTANT INFORMATION 11 - 610Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord.11If an e

11 - 7 IMPORTANT INFORMATION15Unplug this product from the AC power outlet and refer servicing to Authorized Service Personnel under the following c

IMPORTANT INFORMATION 11 - 8TrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE12 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2Document Jam The document scanned from ADF was longer than about 35.4 inches.See Using the automatic d

12 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCENo Paper Fed The machine is out of paper. Add paper, and then press Black Start or Color Start.The pap

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4Unable to ChangeUnable to CleanUnable to Init.Unable to PrintUnable to ScanThe machine has a mechanica

12 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument JamIf the document is jammed, follow the steps below.Document is jammed inside the front of t

xiiiSetting the Ring Volume...2-5Setting the Beeper Volume...2-5Settin

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 6Printer jam or paper jamRemove the jammed paper depending on where it is jammed in the machine.Paper i

12 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is jammed inside the machine1Remove the jam clear cover. Pull the jammed paper out of the machin

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 85Close the top cover.

12 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your machineIf you think there is a problem with your machine, check

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 10Printing (Continued)Smudged stain at the top center of the printed page.Make sure the paper is not to

12 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinting Received Faxes (Continued)Received color fax prints only in black and white.Replace the colo

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 12Handling Incoming CallsThe machine ‘Hears’ Voice as CNG Tone.If your machine is set to Easy Receive O

12 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEPhotoCapture Center™ Difficulties (MFC-3340CN only)Removable Disk does not work properly.a)Have you i

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14CompatibilityIf you are having difficulty sending or receiving a fax due to possible interference on

12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCEHow to improve print qualityCleaning the print headTo ensure good print quality, the machine will reg

xiv4Setup Receive ... 4-1Basic receiving operations (FAX-1840C, MFC-3240C and MFC-

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 16Checking the print qualityIf faded or streaked colors and text appears on your output, some of the no

12 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Press 2 (No) for black or three colors with a problem.The LCD shows:Press 1 (Yes).The machine will s

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 18Checking the printing alignmentYou should rarely need to adjust the printing alignment however, if af

12 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink.2Press ▲ or ▼ t

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 20Packing and shipping the machineWhenever you transport the machine, use the packing materials that ca

12 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE4Close the top cover.5Unplug the machine from the telephone wall jack and remove the telephone line c

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2210Pack the printed materials in the original carton as shown below. Do not pack the used ink cartridg

12 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the ScannerUnplug the machine, close the document support and the documen

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 24Cleaning the machine Printer PlatenWARNI NG Be sure to unplug the machine from the AC power outlet be

12 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCEReplacing the ink cartridgesYour machine is equipped with an ink dot counter that automatically monit

xv6Remote Fax Options (Not available for color faxes) ... 6-1Setting up Fax Forwarding...6-1Programming y

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 265Remove the cartridge covers.6Each color has its own correct position. Keep the ink cartridge in an u

12 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE7If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to v

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 28Caution Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce

A - 1 APPENDIX AASetting up telephone servicesYour machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telep

APPENDIX A A - 2What does Brother’s ‘Distinctive Ring’ do?The Brother machine has a Distinctive Ring feature that allows you to use your machine to

A - 3 APPENDIX ABefore you choose the ring pattern to registerYou can only register one Distinctive Ring pattern with the machine. Some ring pattern

APPENDIX A A - 4Registering the Distinctive Ring patternVery important!After you have set the Distinctive Ring feature to ON, the receive mode is se

A - 5 APPENDIX ACaller IDAfter a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the handset

APPENDIX A A - 6Viewing Caller ID ListCaller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information a

A - 7 APPENDIX AAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an external t

xviStop copying... 9-2Using the temporary Copy keys (Temporary settings) ... 9-3Increasi

APPENDIX A A - 8Fax/Tel mode when power key is OnWhen the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert

A - 9 APPENDIX AUsing a cordless external handsetIf your cordless telephone is connected to the EXT. jack on the machine and you typically carry the

APPENDIX A A - 10Connecting an external device to your machineConnecting an external telephoneYou can connect a separate telephone (or telephone ans

A - 11 APPENDIX AConnecting an external telephone answering device (TAD)SequenceYou may choose to connect an additional answering device. However, w

APPENDIX A A - 12When you are using a TAD, the LCD shows Telephone (MFC-3240C and MFC-3340CN only) or Ext. Tel in Use (FAX-1840C and FAX-1940CN only

A - 13 APPENDIX A3Set your external TAD to four rings or less. (The machine’s Ring Delay setting does not apply.)4Record the outgoing message on you

APPENDIX A A - 14Special line considerationsRoll over phone linesA roll over phone system is a group of two or more separate telephone lines that pa

A - 15 APPENDIX AConverting telephone wall outletsThere are three ways to convert to an RJ11 jack. The first two ways may require assistance from th

APPENDIX A A - 16Installing machine, external two-line TAD and two-line telephoneWhen you are installing an external two-line telephone answering de

A - 17 APPENDIX AMulti-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the machine

xviiFederal Communications Commission (FCC) Declaration of Conformity (USA only)...11-3Important ...

APPENDIX B B - 1BOn-screen programmingYour machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-frie

B - 2 APPENDIX BNavigation keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for General Setup

APPENDIX B B - 3Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer — 5 Mins2 Mins1 Min30 Secs(Default for MFC-324

B - 4 APPENDIX B1.General Setup(Continued)4.Volume(Continued)5.Volume Amplify(FAX-1840C, FAX-1940CN only)On(Permanent/Temporary)OffFor the hearing-i

APPENDIX B B - 52.Fax(Continued)1.Setup Receive(In Fax mode only)(Continued)4.Remote CodeOn( 51, #51)OffYou can answer all calls at an extension or

B - 6 APPENDIX B2.Fax(Continued)3.Set Quick-Dial1.One-Touch DialStores One-Touch Dial numbers, so you can dial by pressing one key (and Start).5-12.

APPENDIX B B - 72.Fax(Continued)7.Setup Msg Ctr(FAX-1940CN only)1.OGM Msg Ctr OGMF/T OGMPlay/Record or erase the outgoing message.7-22.ICM Max.Time1

B - 8 APPENDIX B3.Copy(Continued)4.Color Adjust1.Red R:- +R:- +R:- +R:- +R:- +Adjusts the amount of Red in copies.9-132.Green G:- +G:- +G:-

APPENDIX B B - 94.PhotoCapture(Continued)5.True2Life OnOff1.White Balance- +- +- +- +- +Adjusts the hue of the white areas.10-102.Sharpness- +

B - 10 APPENDIX B5.LAN(MFC-3340CN only)1.Setup TCP/IP1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT method that best suits you needs.Se

If you need to call Customer ServicePlease complete the following information for future reference:Model Number: FAX-1840C, FAX-1940CN, MFC-3240C and

xviiiCaller ID...A-5Viewing Caller ID List ...

APPENDIX B B - 114.Print Reports(MFC-3240C only)6.Print Reports(MFC-3340CN only)1.Help List — — You can print these lists and reports.8-32.Quick-Dia

B - 12 APPENDIX BEntering TextWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most

APPENDIX B B - 13Special characters and symbolsPress , # or 0, and then press or to move the cursor under the special character or symbol you wa

G - 1 GLOSSARYGADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R

GLOSSARY G - 2Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Hu

G - 3 GLOSSARYFax Receive Code Press this code ( 5 1) when you answer a fax call on an extension or external phone.Fax Storage You can store faxe

GLOSSARY G - 4OCR (optical character recognition) (MFC-3240C and MFC-3340CN only) The bundled ScanSoft® OmniPage® software application converts an

G - 5 GLOSSARYResolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo.Ring Delay The number of

GLOSSARY G - 6Transmission Verification Report A listing for each transmission, that shows its date, time and number.True2Life® (MFC-3340CN only)

S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 8 MB (FAX-1840C and MFC-3240C)16 MB (FAX-1940CN and MFC-3340CN)Automati

xixSSpecifications ... S-1Product description...

SPECIFICATIONS S - 2DimensionsWeight 11 lb (5 kg)Noise Operating: 42.5 to 51 dB** It depends on printing conditionsTemperature Operating:Best Print

S - 3 SPECIFICATIONSPrint mediaCopyPaper Input Paper Tray Paper type:Plain paper, inkjet paper (coated paper), glossy paper*2, transparencies*1*2 an

SPECIFICATIONS S - 4PhotoCapture Center™ (MFC-3340CN only)Available Media CompactFlash® Version 1.0(Microdrive™ is not compatible)(Compact I/O card

S - 5 SPECIFICATIONSFaxCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback14400 bps (FAX-1840C)33600 bps (FAX-1920

SPECIFICATIONS S - 6Scanner (MFC-3240C and MFC-3340CN only)Memory Transmission Up to 480*1/400*2 pages (FAX-1940CN, MFC-3340CN)Up to 300*1/250*2 pag

S - 7 SPECIFICATIONSPrinterFor FAX-1840C and FAX-1940CN, you can download the Brother Printer Driver from the Brother Solutions Center. Visit us at:

SPECIFICATIONS S - 8Interfaces Computer requirementsUSB A Full-Speed USB 2.0 cable that is not longer than 6 feet (2.0 m)** Your machine has a Full-

S - 9 SPECIFICATIONSConsumable itemsInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print

SPECIFICATIONS S - 10Network (LAN) (FAX-1940CN and MFC-3340CN only)LAN You can connect your machine to a network for Network Printing, Network Scann

S - 11 SPECIFICATIONSOptional External Wireless Print/Scan Server (NC-2200w) (MFC-3240C and MFC-3340CN only)NC-2200w External Wireless Print/Scan Se

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother fax machine or Multi-Function Center (MFC). Your machine is simple to use, with LC

INDEX I - 1IndexAAccess codes, storing and dialing ...5-6Accessories and supplies ...iiADF (automatic document fee

I - 2 INDEXDDate and Time ... 2-1Delayed Batch Transmission ... 3-16Dialinga pause ... 5-6a

INDEX I - 3canceling from memory ...3-11color fax ...3-4compatibility ...12-14contrast ...

I - 4 INDEXMode, enteringCopy ... 9-1Fax ... 3-1Scan ... 1

INDEX I - 5Programming your machine ... B-1, B-2QQuality key (copying) ...9-3Quick-Dial ...5-1Acces

I - 6 INDEXTTAD (telephone answering device), external ... 4-1, 4-3, A-11, A-16connecting ... A-11, A-12receive mode ...

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access card(FAX-1940CN only)If you plan to retrieve voice or fax messages while away from your ma

R - 2 Check Receiving StatusPress 9 7then for Fax messages, press 1.Voice messages, press 2. 1 long beep — Received message 3 short beeps — No

REMOTE RETRIEVAL ACCESS CARD R - 3Remote Retrieval Access card(FAX-1840C, MFC-3240C and MFC-3340CN only)If you plan to receive fax messages while aw

R - 4 Press Menu/Set, 2, 5, 2.fax number where you want your fax messages forwardedfollowed by .Program Fax Forwarding Number, press 4. Ente

1 - 2 INTRODUCTIONControl panel overviewMFC-3240CMFC-3340CN12 101198621 53 4 71214 101198621 53 4 7

EQUIPMENT ATTACHMENT LIMITATIONS(Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICE The Ringer Equiva

These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regu

INTRODUCTION 1 - 3FAX-1840CFAX-1940CN12 101198621 53 4 712 101198621 53 4 713

1 - 4 INTRODUCTION1 One-Touch keysThese keys give you instant access to previously stored Quick-Dial numbers.ShiftTo access a One-Touch number in a

INTRODUCTION 1 - 57 Dial PadUse these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.The # key l

1 - 6 INTRODUCTIONTurning the machine on and offWhen the machine is idle, you can turn it on and off by pressing the On/Off key. In Off mode, no mac

INTRODUCTION 1 - 7*1Should be set before you switch off the machine.*2(MFC-3240C and MFC-3340CN only) You can not receive a fax automatically even i

1 - 8 INTRODUCTIONLoad documentsYou can send a fax, make copies, and scan from the ADF (automatic document feeder).Using the automatic document feed

iBrother numbersRegister your productBy registering your product with Brother International Corporation, you will be recorded as the original owner

INTRODUCTION 1 - 91Fan the pages well and stagger them at an angle.2Open the document support (1) and the document tray (2), then pull out the exten

1 - 10 INTRODUCTIONAbout paperThe print quality can be affected by the type of paper you use in the machine.To get the best print quality for the se

INTRODUCTION 1 - 11Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moi

1 - 12 INTRODUCTIONPaper type and size for each operationPaper Type Paper Size UsageFax CopyPhotoCapture (MFC-3340CN only)PrinterCut Paper Letter 8

INTRODUCTION 1 - 13Paper weight, thickness and capacity* Up to 50 sheets for Legal size paper (20 lb).* Up to 100 sheets of 20 lb.Paper capacity of

1 - 14 INTRODUCTIONPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable

INTRODUCTION 1 - 15How to load paper, envelopes and post cardsTo load paper or other media1Pull the paper tray completely out of the machine and rem

1 - 16 INTRODUCTION4Fan the stack of paper well to avoid paper jams and mis-feeds.5Gently insert the paper into the paper tray print side down and t

INTRODUCTION 1 - 17To load envelopes Use envelopes that weigh from 20 to 25 lb. Some envelopes require margin settings in the application. Make sure

1 - 18 INTRODUCTION2Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide

ii Brother fax back system (USA only)Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questi

INTRODUCTION 1 - 19About fax machinesCustom featuresDo you have Voice Mail on the phone line?If you have Voice Mail on the phone line where you will

1 - 20 INTRODUCTIONFax tones and handshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermitt

INTRODUCTION 1 - 21ECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in pr

2 - 1 GETTING STARTED2Initial SetupSetting the Date and TimeWhen the machine is not in use it will display the date and time. If you set up the Stat

GETTING STARTED 2 - 2Setting the Station IDYou should store your name or company name and fax number so they print on all fax pages you send.1Press

2 - 3 GETTING STARTEDGeneral SetupSetting the Mode Timer (MFC-3240C and MFC-3340CN only)The machine has four temporary mode keys on the control pane

GETTING STARTED 2 - 4Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using.1Press Menu/Set, 1, 2

2 - 5 GETTING STARTEDSetting the Ring VolumeYou can turn the ring Ring Volume:Off or you can select the ring volume level.1Press Menu/Set, 1, 4, 1.2

GETTING STARTED 2 - 6Setting the Speaker VolumeYou can adjust the speaker volume.1Press Menu/Set, 1, 4, 3.2Press ▲ or ▼ to select Low, Med, High or

2 - 7 GETTING STARTEDSetting the Handset Volume (FAX-1840C and FAX-1940CN only) 1Press Menu/Set, 1, 4, 4.2Press ▼ to select High or Low.Press Menu/S

iiiNotice - Disclaimer of Warranties(USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER

GETTING STARTED 2 - 8Choosing the Handset Volume (For Volume Amplify) (FAX-1840C and FAX-1940CN only)Before you begin to use the machine, you must d

2 - 9 GETTING STARTEDSetting Volume Amplify (FAX-1840C and FAX-1940CN only)Please carefully read Choosing the Handset Volume on page 2-8 before you

GETTING STARTED 2 - 10Turning on Automatic Daylight Savings TimeYou can set the machine to change automatically for Daylight Savings Time. It will r

3 - 1 SETUP SEND3How to enter Fax modeBefore sending faxes, make sure (Fax) is illuminated in green. If not, press (Fax) to enter Fax mode. The

SETUP SEND 3 - 2One-Touch dialingPress the One-Touch Key of the location you want to call. (See Storing One-Touch Dial numbers on page 5-1.)To dial

3 - 3 SETUP SENDSearchYou can search for names you have stored in the One-Touch and Speed-Dial memories. Press Search/Speed Dial and the navigation

SETUP SEND 3 - 4How to Fax (B&W and Color)Color fax transmissionYour machine can send a color fax to machines that support this feature.However,

3 - 5 SETUP SENDAutomatic transmissionThis is the easiest way to send a fax.1If it is not illuminated in green, press (Fax).2Load your document.3D

SETUP SEND 3 - 6Sending a fax at the end of a conversationAt the end of a conversation you can send a fax to the other party before you both hang up

3 - 7 SETUP SENDBasic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c

iv Brother® One Year Limited Warranty and Replacement Service(USA only)Who is covered: • This limited warranty ("warranty") is givenonly t

SETUP SEND 3 - 8Fax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Res

3 - 9 SETUP SENDDual Access (Not available for color faxes)You can dial a number, and begin scanning the fax into memory—even when the machine is se

SETUP SEND 3 - 10Real Time TransmissionWhen you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon

3 - 11 SETUP SENDChecking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin

SETUP SEND 3 - 12Advanced sending operationsBroadcasting (Not available for color faxes)Broadcasting is when the same fax message is automatically s

3 - 13 SETUP SENDOverseas ModeIf you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that

SETUP SEND 3 - 14Delayed Fax (Not available for color faxes)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. Th

3 - 15 SETUP SENDSetting up Polled Transmit (Not available for color faxes) Polled Transmit is when you set up your machine to wait with a document

SETUP SEND 3 - 16Delayed Batch Transmission (Not available for color faxes)Before sending the delayed faxes, your machine will help you economize by

4 - 1 SETUP RECEIVE4Basic receiving operations (FAX-1840C, MFC-3240C and MFC-3340CN only)Choosing the Receive ModeThere are four different Receive M

vBrother® One Year Limited Warranty and Replacement Service(USA only)by Brother in its sole discretion. Brotherreserves the right to supply a refu

SETUP RECEIVE 4 - 2To select or change your Receive Mode1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press ▲ or ▼ to sel

4 - 3 SETUP RECEIVEBasic receiving operations (FAX-1940CN only)Choosing the Receive ModeThere are four different Receive Modes for your machine. You

SETUP RECEIVE 4 - 4To select or change your Receive Mode 1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press ▲ or ▼ to se

4 - 5 SETUP RECEIVESetting the Ring DelayThe Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and MC:Msg

SETUP RECEIVE 4 - 6Setting Toll Saver (Msg Ctr mode)When you set the toll saver feature, the machine answers after four rings if you do not have voi

4 - 7 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine w

SETUP RECEIVE 4 - 8Easy Receive (MFC-3240C and MFC-3340CN only)When you use this feature, you don’t have to press Black Start, Color Start, or the F

4 - 9 SETUP RECEIVEEasy Receive (FAX-1840C and FAX-1940CN only)When you use this feature, you don’t have to press Black Start, Color Start, or the F

SETUP RECEIVE 4 - 10Printing a reduced incoming fax (Auto Reduction)If you choose Reduction:On, the machine automatically reduces an incoming fax to

4 - 11 SETUP RECEIVEPolling Polling is the process of retrieving faxes from another fax machine. You can use your machine to ‘poll’ other machines,

vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchas

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 15Storing numbers for easy dialingYou can set up your machine to do following types of easy dialing: One-

5 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONS4Use the dial pad to enter the name (up to 15 characters).Press Menu/Set.(You can use the chart on page

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 3Changing One-Touch and Speed-Dial numbersIf you try to store a One-Touch or Speed-Dial number where a nu

5 - 4 QUICK-DIAL NUMBERS AND DIALING OPTIONSSetting up Groups for BroadcastingGroups, which can be stored on a One-Touch key or a Speed-Dial locatio

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 55Press Menu/Set to accept the numbers for this Group.6Use the dial pad and the chart on page B-12 to ent

5 - 6 QUICK-DIAL NUMBERS AND DIALING OPTIONSDialing optionsAccess codes and credit card numbersSometimes you may want to choose from several long di

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 7Tone or PulseIf you have a Pulse dialing service, but need to send Tone signals (for example, for teleph

5 - 8 QUICK-DIAL NUMBERS AND DIALING OPTIONSTelephone (voice) operations (FAX-1840C and FAX-1940CN only)You can use the machine to make voice teleph

QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 9Answering calls with the Speaker Phone (FAX-1940CN only)When the machine rings, instead of lifting the h

6 - 1 REMOTE FAX OPTIONS6Setting up Fax ForwardingWhen you select Fax Forward, your machine stores the received fax in the memory. The machine will

viiSafety precautionsTo use the machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNI NG

REMOTE FAX OPTIONS 6 - 2Programming your pager numberWhen Paging is selected, your machine dials the pager number you’ve programmed, and then dials

6 - 3 REMOTE FAX OPTIONSSetting Fax StorageIf you select Fax Storage, your machine stores the received fax in the memory. You will be able to retrie

REMOTE FAX OPTIONS 6 - 4Turning off Remote Fax OptionsIf you set the Remote Fax Options to Off and there are faxes in your machine’s memory, the LCD

6 - 5 REMOTE FAX OPTIONSSetting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when you are away from y

REMOTE FAX OPTIONS 6 - 6Remote RetrievalYou can call your machine from any touch tone telephone or fax machine, then use the Remote Access Code and

6 - 7 REMOTE FAX OPTIONSRemote commandsFollow the commands below to access features when you are away from the machine. When you call the machine an

REMOTE FAX OPTIONS 6 - 895 Change the Fax Forwarding, Paging or Fax Storage settings1 OFF You can select Off after you have retrieved or erased all

6 - 9 REMOTE FAX OPTIONS98 Change the Receive Mode (Except for FAX-1940CN)1 External TADIf you hear one long beep, your change has been accepted.2 F

REMOTE FAX OPTIONS 6 - 10Retrieving fax messagesYou can call your machine from any touch tone phone and have your fax messages sent to a fax machine

7 - 1 MESSAGE CENTER (FAX-1940CN ONLY)7Message Center modeMessage Center mode allows you to store up to 99 incoming voice messages that are a maximu