USER’S GUIDEMFC-9125CNMFC-9325CW Version 0USA/CAN
viii4 Security features 29Secure Function Lock 2.0 (MFC-9325CW only) ...29Setting the password for the
Chapter 1184
Section IIICopy IIIMaking copies 86
8612How to copy 12Entering copy mode 12Press (COPY) to enter Copy mode. 1 Stack/Sort2 Copy ratio and Copy layout3 Contrast4Quality5 Number of copiesM
Making copies8712Copy options (temporary settings) 12When you want to quickly change the copy settings temporarily for the next copy, use the temporar
Chapter 1288Using the Options key 12Use the Options key to quickly set the following copy settings temporarily for the next copy.Press Menu selections
Making copies8912Improving copy quality 12You can choose from a range of quality settings. The default setting is Auto. AutoAuto is the recommended m
Chapter 1290To change the default setting follow the steps below:a Press Menu, 3, 3. Copy3.Contrastb Press a or b to increase or decrease the contrast
Making copies9112Making N in 1 copies (page layout) 12You can reduce the amount of paper used when copying by using the N in 1 copy feature. This allo
Chapter 1292If you are copying from the scanner glass:12Insert your document face down in the direction shown below: 2 in 1 (P) 2 in 1 (L) 4 in 1
Section IVDirect printing IVPrinting photos from a digital camera (MFC-9325CW only)94Printing data from a USB Flash memory drive (MFC-9325CW only)99
ix6 Receiving a fax 46Choose the correct Receive Mode ...46Using receive modes ...
9413 Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digita
Printing photos from a digital camera (MFC-9325CW only)9513a Press Menu, 5, 3. USB Direct I/F3.PictBridgeb To set the PictBridge settings, press a or
Chapter 1396IMPORTANT• To prevent damage to your machine, do not connect any device other than a digital camera or USB flash memory drive to the USB d
Printing photos from a digital camera (MFC-9325CW only)9713NoteIf your ID has restricted options, the following messages appear on the LCD. e The LCD
Chapter 1398Connecting a camera as a storage device 13Even if your camera is not in PictBridge mode, or does not support PictBridge, you can connect y
991414With the Direct Print feature, you do not need a computer to print data. You can print by just plugging your USB Flash memory drive into the mac
Chapter 14100Printing data directly from the USB Flash memory drive (MFC-9325CW only)14a Connect your USB Flash memory drive to the USB direct interfa
Printing data from a USB Flash memory drive (MFC-9325CW only)10114f Press Black Start or Color Start to print the data.IMPORTANT• To prevent damage to
Chapter 14102NoteIf your ID has the restricted options, the following messages appear on the LCD. e The file names appear if the password is correct.f
Printing data from a USB Flash memory drive (MFC-9325CW only)10314i Press the dial pad key to enter the number of copies you want.Press OK. Copies=1j
x8 Dialing and storing numbers 63How to dial ...
Chapter 14104
Section VSoftware VSoftware and Network features 106
10615The User’s Guide on the CD-ROM includes the Software User’s Guide and Network User’s Guide for features available when connected to a computer (f
Section VIAppendixes VISafety and legal 108Options 125Troubleshooting and routine maintenance 128Menu and features 197Specifications 221Glossary 240
108ACompilation and Publication AUnder the supervision of Brother Industries, Ltd., this manual has been compiled and published, covering the latest p
Safety and legal109A DO NOT put the product in a location where any slot or opening in the product is obstructed or blocked. These slots and openings
110IMPORTANT• DO NOT place your product next to devices that contain magnets or generate magnetic fields. Doing so may interfere with the operation of
Safety and legal111ATo use the product safely APlease keep these instructions for later reference and read them before attempting any maintenance. If
112 This product should be connected to an AC power source within the range indicated on the rating label. DO NOT connect it to a DC power source or i
Safety and legal113AFIRE HAZARDSDO NOT use flammable substances, any type of spray, or an organic solvent/liquid that containing alcohol or ammonia to
xiSection III Copy12 Making copies 86How to copy...
114 HOT SURFACEAfter you have just used the product, some internal parts will be extremely hot. To prevent injury, DO NOT touch the shaded parts shown
Safety and legal115ACAUTION DO NOT put your hands on the edge of the product under the document cover, the scanner, or the top cover as shown in the i
116IMPORTANTDO NOT remove or damage the caution labels located on or in the product. NoteLightning and power surges can damage this product. We recom
Safety and legal117AImportant safety instructions A1 Read all of these instructions.2 Save these instructions for later reference.3 Follow all warning
118Regulation AStandard telephone and FCC notices AThese notices are in effect on models sold and used in the United States only.When programming emer
Safety and legal119AIf your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this equipment does n
120This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits
Safety and legal121AEQUIPMENT ATTACHMENT LIMITATIONS (Canada only) ANOTICEThis product meets the applicable Industry Canada technical specifications.C
122International ENERGY STAR® Qualification Statement AThe purpose of the International ENERGY STAR® Program is to promote the development and popular
Safety and legal123ATrademarks AThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Brother Ind
xiiSection V Software15 Software and Network features 106Section VI AppendixesA Safety and legal 108Compilation and Publication ...
124Legal limitations for copying AColor reproductions of certain documents are illegal and may result in either criminal or civil liability. The listi
125BBOptions BThis machine has the following optional accessory. You can increase the capabilities of the machine with this item.Options BSO-DIMM memo
126Memory board BMFC-9325CW and MFC-9125CN have 64 MB of standard memory. They also have one slot for optional memory expansion. You can increase the
Options127Be Hold the SO-DIMM by the edges and align the notches in the SO-DIMM with the protrusions in the slot. Insert the SO-DIMM diagonally (1), t
128CTroubleshooting CIMPORTANTFor technical help, you must call the country where you bought the machine. Calls must be made from within that country.
Troubleshooting and routine maintenance129CTelephone line or connectionsDifficulties SuggestionsDialing does not work. Check for a dial tone.Change To
130Cannot receive a fax.(continued)Another device or service at your location may be answering the call before your Brother machine answers. To test t
Troubleshooting and routine maintenance131CSending faxesDifficulties SuggestionsPoor sending quality. Try changing your resolution to Fine or S.Fine.
132Copy difficultiesDifficulties SuggestionsCannot make a copy. Make sure that COPY is illuminated. (See Entering copy mode on page 86.) (For MFC-9
Troubleshooting and routine maintenance133CThe headers or footers appear when the document displays on the screen but they do not show up when it is p
xiiiCleaning the paper pick-up rollers...166Calibration ...
134How do I print on envelopes? You can load envelopes from the manual feed slot. Your application must be set up to print the envelope size you are u
Troubleshooting and routine maintenance135CThe network scanning feature does not work.(Windows®)If you are using personal firewall software, it may be
136Improving the print quality CIf you have a print quality problem, print a test page first (Menu, 4, 2, 3). If the printout looks good, the problem
Troubleshooting and routine maintenance137CWhite streaks or bands down the page Wipe the windows of all four LED heads with a dry lint free soft clo
138Colored lines across the page If colored lines appear at 1.2 in. (30 mm) intervals, replace the toner cartridge that matches the color of the lin
Troubleshooting and routine maintenance139CToner scatter or toner stain Check the machine's environment. Conditions such as high humidity and h
140All one color Identify the color causing the problem and put in a new drum unit. (See Replacing the drum units on page 177.) To identify the colo
Troubleshooting and routine maintenance141CWrinkle Change to the recommended type of paper. Make sure that the back cover is closed properly. Make
142Curled or wavy Choose Reduce Paper Curl mode in the printer driver when you do not use our recommended paper. (See Other Print Options (For Windo
Troubleshooting and routine maintenance143CSetting Dial Tone detection CSetting the Dial Tone to Detection will shorten the Dial Tone detect pause.a (
144Error and maintenance messages CAs with any sophisticated office product, errors may occur and consumable items may need to be replaced. If this ha
Troubleshooting and routine maintenance145CCooling DownWait for a whileThe temperature of the drum unit or toner cartridge is too hot. The machine wil
146Drum Error The corona wire on the drum unit needs to be cleaned.Clean the corona wire on the drum unit. (See Cleaning the corona wires on page 160.
Troubleshooting and routine maintenance147CNo Response/Busy The number you dialed does not answer or is busy.Verify the number and try again.No Toner
148Registration Registration failed. Press Black Start or Color Start and try again.Do one of the following: Turn off the machine’s power switch. Wai
Troubleshooting and routine maintenance149C1(X) shows the toner cartridge or drum unit color that is near the end of its life. (K)=Black, (Y)=Yellow,
150Transferring your faxes or Fax Journal report CIf the LCD shows: Init Unable XX Print Unable XX Scan Unable XXWe recommend transferring your fax
Troubleshooting and routine maintenance151CDocument jams CIf the document is jammed, follow the steps below.IMPORTANTAfter removing a jammed document,
152Paper jams CTo clear paper jams, please follow the steps in this section.IMPORTANTPlease confirm that you have installed all toner cartridges and d
Troubleshooting and routine maintenance153CNotePulling out the jammed paper downwards allows you to remove the paper easier. c Make sure the paper is
Section IGeneral IGeneral information 2Loading paper and documents 11General Setup 25Security features 29
154Paper is jammed at the back of the machineCIf the LCD shows Jam Rear, a paper jam occurred behind the face-up output tray. Follow these steps:a Tur
Troubleshooting and routine maintenance155CPaper is jammed inside the machine CIf the LCD shows Jam Inside, follow these steps:a Turn off the machine’
156• To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations. d Pull out the jammed paper slowly. e Slide each dr
Troubleshooting and routine maintenance157CRoutine maintenance CClean the outside and inside of the machine regularly with a dry, lint-free cloth. Whe
158e Wipe the inside and the outside of the paper tray with a dry, lint-free soft cloth to remove dust. f Re-load the paper and put the paper tray fir
Troubleshooting and routine maintenance159CCleaning the LED heads CWARNING DO NOT use cleaning materials that contain ammonia, alcohol, any type of sp
160Cleaning the corona wires CIf you have print quality problems, clean the corona wires as follows:a Turn off the machine’s power switch. Unplug the
Troubleshooting and routine maintenance161Cd Clean the primary corona wire inside the drum unit by gently sliding the green tab from left to right and
162Cleaning the drum unit CSmall spots on the printed pages CIf your printout has any small white or colored spots, follow the steps below to solve th
Troubleshooting and routine maintenance163Ce Press Black Start or Color Start. The machine will pull in the piece of paper and start cleaning the drum
21Using the documentation 1Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine.Symbols and c
164c See the print sample to identify the color causing the problem. The color of the spots is the color of the drum you should clean. For example, if
Troubleshooting and routine maintenance165Cf Turn the drum unit gear by hand while looking at the surface of the OPC drum (1). g When you have found t
166i Slide each drum unit and toner cartridge assembly into the machine. Make sure that you match the toner cartridge color to the same color label on
Troubleshooting and routine maintenance167Cd Wipe the two pick-up rollers (1) inside of the machine to remove dust. e Put the paper tray back in the m
168Auto Registration CRegistration CIf solid areas of color or images have cyan, magenta or yellow fringes, you can use the auto-registration feature
Troubleshooting and routine maintenance169CReplacing the consumable items CThe following messages appear on the LCD in the Ready mode. These messages
170You will need to replace certain parts and clean the machine regularly.1A4 or Letter size single-sided pages. 2Approx. cartridge yield is declared
Troubleshooting and routine maintenance171CNote• Go to http://www.brother.com/original/index.html for instructions on how to return your used consumab
172b Fully open the top cover by lifting up on the handle (1). IMPORTANTWhen the scanner is open, you cannot open the top cover. c Take out the drum u
Troubleshooting and routine maintenance173CIMPORTANT• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat, level,
General information31Accessing the Software User’s Guide and Network User’s Guide1This User’s Guide does not contain all the information about the mac
174f Unpack the new toner cartridge. Gently shake it from side to side several times to distribute the toner evenly inside the cartridge. IMPORTANT• W
Troubleshooting and routine maintenance175Ch Put the new toner cartridge firmly into the drum unit until you hear it lock into place. NoteMake sure th
176Drum units COrder No. DR-210CL 4 pc. Drum Set or single drums DR-210CL-BK, DR-210CL-CMYA new drum unit can print approximately 15,000 A4 or Letter
Troubleshooting and routine maintenance177CDrum End Soon messages C Drums End SoonIf the LCD shows Drums End Soon, it means the 4 drum units are near
178b Fully open the top cover by lifting up on the handle (1). IMPORTANTWhen the scanner is open, you cannot open the top cover. c Take out the drum u
Troubleshooting and routine maintenance179CIMPORTANT• We recommend that you place the drum unit and toner cartridge assembly on a clean, flat surface
180f Put the toner cartridge firmly into the new drum unit until you hear it lock into place. IMPORTANTMake sure that you put in the toner cartridge p
Troubleshooting and routine maintenance181CResetting the drum counter CWhen you replace a drum unit with a new one, you need to reset the drum counter
182c Take out all the drum unit and toner cartridge assemblies. IMPORTANT• We recommend that you place the drum unit and toner cartridge assembly on a
Troubleshooting and routine maintenance183Cd Hold the green handle of the belt unit and lift the belt unit up, then pull it out.IMPORTANTTo avoid prin
If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-9125CN and MFC-9325CW (Circle you
Chapter 14How to find scanning instructions 1There are several ways you can scan documents. You can find the instructions as follows:Software User’s G
184e Unpack the new belt unit and put the new belt unit in the machine.f Slide each drum unit and toner cartridge assembly into the machine. Make sure
Troubleshooting and routine maintenance185CWhen you replace a belt unit with a new one, you need to reset the belt unit counter by completing the foll
186c Take out all the drum unit and toner cartridge assemblies. IMPORTANT• We recommend that you place the drum unit and toner cartridge assembly on a
Troubleshooting and routine maintenance187Cd Hold the green handle of the belt unit and lift the belt unit up, then pull it out.IMPORTANTTo avoid prin
188e Remove the orange packing material and discard it.NoteThis step is only necessary when you are replacing the waste toner box for the first time.
Troubleshooting and routine maintenance189Cg Unpack the new waste toner box and put the new waste toner box in the machine. h Put the belt unit in the
190Replacing periodic maintenance parts CThe periodic maintenance parts will need to be replaced regularly to maintain the print quality. The parts li
Troubleshooting and routine maintenance191CChecking the remaining life of parts CYou can see the machine’s parts life on the LCD.a (For MFC-9325CW) Pr
192How to reset the machine Ca (USA) Press Menu, 0, 6.(Canada) Press Menu, 0, 7. Initial Setup6.Resetb Press a or b to choose the reset function you w
Troubleshooting and routine maintenance193CWARNING This machine is heavy and weighs approximately 50.5 lb. (22.9 kg). To prevent injuries use at least
General information51Presto! PageManager User’s Guide: 1NotePresto! PageManager is available as a download from http://nj.newsoft.com.tw/download/brot
194e Attach the protective cover to each of the drum unit and toner cartridge assemblies. f Put each assembly into a plastic bag and completely seal e
Troubleshooting and routine maintenance195Cj Reinstall the original packing material in the machine. k Close the top cover. l Put the waste toner box
196p Put the four carton trays on the top. NoteIf you are returning your machine to Brother as part of the Exchange Service, pack only the machine. Ke
197DDOn-screen programming DYour machine has been designed to be easy to use. The LCD provides on-screen programming using the menu keys.We have creat
198How to access the menu mode Da Press Menu.b Choose an option.MFC-9125CN: Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy
Menu and features199DMenu table DThe factory settings are shown in Bold with an asterisk.Choose & OK Choose & OK to accept to exit
2001.GeneralSetup(Continued)3.Volume 1.Ring OffLowMed*HighAdjusts the ring volume.262.Beeper OffLowMed*HighAdjusts the volume level of the beeper.263.
Menu and features201D1.GeneralSetup(Continued)8.Document Scan1.Glass ScanSize A4Letter*Adjusts the scan area of the scanner glass to the size of the d
202Main Menu Submenu Menu Selections Options Descriptions Page2.Fax 1.Setup Receive(In Fax mode only)1.Ring Delay 0001020304*Sets the number of rings
Menu and features203D2.Fax(Continued)2.Setup Send(In Fax mode only)(Continued)3.Delayed Fax — Sets the time of day in 24 hour format that the delayed
Chapter 16Control panel overview 1MFC-9125CN and MFC-9325CW have similar keys. 1234 56101101/07 15:30 FaxRes:Standard1234 56101101/07 15:30 FaxRes:
2042.Fax(Continued)4.Report Setting 1.TransmissionOnOn+ImageOff*Off+ImageSets initial setup for Transmission Verification Report.812.Journal PeriodOff
Menu and features205D2.Fax(Continued)0.Miscellaneous 1.CompatibilityHigh*NormalBasic(for VoIP)Adjusts the equalization for transmission difficulties.V
2063.Copy(Continued)4.Color Adjust 1.Red b -nnnno+ ab -nnnon+ ab -nnonn+ a*b -nonnn+ ab -onnnn+ aAdjusts the red color for copies. 902.Green b -nnnno+
Menu and features207D4.Printer(Continued)6.Auto Regist. 1.Start Adjust the print position of each color automatically.1682.Exit7.Manual Regist. 1.Prin
2085.USB DirectI/F(MFC-9325CW only)(Continued)1.Direct Print(Continued)3.Multiple Page1in1*2in14in19in116in125in11 in 2x2 pages1 in 3x3 pages1 in 4x4
Menu and features209D5.USB DirectI/F(MFC-9325CW only)(Continued)3.PictBridge 1.Paper Size Letter*A4B5A5B6A6Sets the paper size when printing data from
2106.Print Reports (MFC-9325CW)1.Transmission 1.View on LCD — You can view the Transmission Verification Report for your last 200 outgoing faxes and
Menu and features211DMain MenuSubmenu Menu Selections Options Descriptions Page5.Network (MFC-9125CN)1.TCP/IP 1.Boot Method Auto*StaticRARPBOOTPDHCPCh
2125.Network(MFC-9125CN)(Continued)3.Scan toFTP— Color 100 dpi*Color 200 dpiColor 300 dpiColor 600 dpiGray 100 dpiGray 200 dpiGray 300 dpiB&W 200
Menu and features213D7.Network(MFC-9325CW)1.Wired LAN1.TCP/IP 1.Boot MethodAuto*StaticRARPBOOTPDHCPChooses the BOOT method that best suits your needs.
General information71 01/07 15:30 FaxRes:Standard34 5 6 7 89101134 5 6 7 89101101/07 15:30 FaxRes:Standard
2147.Network(MFC-9325CW )(Continued)1.Wired LAN(Continued)2.Ethernet — Auto*100B-FD100B-HD10B-FD10B-HDChooses the Ethernet link mode.See Network User’
Menu and features215D7.Network(MFC-9325CW )(Continued)2.WLAN(Continued)1.TCP/IP(Continued)9.APIPA On*OffAutomatically allocates the IP address from th
2167.Network(MFC-9325CW)(Continued)2.WLAN(Continued)6.Set to Default— 1.Reset2.ExitRestore the wireless network settings to factory default.See Networ
Menu and features217DMain Menu Submenu Menu Selections Options Descriptions Page8.Machine Info.(MFC-9325CW)6.Machine Info.(MFC-9125CN)1.Serial No. — —
2180.Initial Setup(Continued)6.Reset (in USA) 7.Reset (in Canada) 1.Network 1.Reset2.ExitRestores all network settings to factory default.1912.Address
Menu and features219DEntering text DWhen setting certain menu selections, such as the Station ID, you will need to type text characters. The dial pad
220Special characters and symbolsPress l, # or 0, then press d or c to move the cursor to the symbol or character you want. Press OK to choose it. The
221EEGeneral E1When making a copy from one sheetSpecifications EPrinter Type LEDPrint Method Electrophotographic LEDMemory Capacity 64 MB LCD (liquid
222Temperature Operating: 50 F to 90.5 F (10 to 32.5 C)Storage: 32 F to 104 F (0 to 40 C)Humidity Operating: 20 to 80% (without condensation)Sto
Specifications223EPrint media E1For labels, we recommend removing printed pages from the output paper tray immediately after they exit the machine to
Chapter 181 One Touch keysThese 4 keys give you instant access to 8 previously stored numbers.ShiftLets you access One Touch numbers 5 to 8 when held
224Fax E1‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, JBIG code). Specifications and printed
Specifications225ECopy E1The copy speed may change depending on the type of document you copy.Copy Speed (Monochrome)Up to 19 pages/minute (Letter siz
226Scan E1For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com/.2Maximum 1200 1200 dpi scanning wi
Specifications227EPrint E1Print only via network.2For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.c
228Interfaces E1Your machine has a Hi-Speed USB 2.0 interface. The machine can also be connected to a computer that has a USB 1.1 interface.2Third par
Specifications229EPictBridge (MFC-9325CW) ECompatibility Supports the Camera & Imaging Products Association PictBridge standard CIPA-001. Visit ht
230Direct Print feature (MFC-9325CW) E1PDF data that includes a JBIG2 image file, a JPEG2000 image file or a transparency file is not supported.Compat
Specifications231EComputer requirements E1Internet Explorer® 5.5 or greater.2For WIA, 1200x1200 resolution. Brother Scanner Utility enables to enhanc
232Consumable items E1Approx. cartridge yield is declared in accordance with ISO/IEC 19798.2Contains 4 pc. Drum Set3Contains 1 pc. Black Drum Unit4Con
Specifications233EEthernet wired network ENetwork board model nameNC-6700hLAN You can connect your machine to a network for Network Printing, Network
General information917DialpadUse these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine.(Canada only
2341PC Fax Send for Mac2Print only via network.3For the latest driver updates for the Mac OS X you are using, visit us at http://solutions.brother.com
Specifications235EEthernet wireless network (MFC-9325CW) ENetwork board model nameNC-7500WLAN You can connect your machine to a network for Network Pr
2361PC Fax Send for Mac2Only printing for Windows Server® 2003 and Windows Server® 20083For the latest driver updates for the Mac OS X you are using,
Specifications237EAuthentication and encryption for wireless users only EAuthentication method EThe Brother machine supports the following methods: O
238Encryption methods EEncryption is used to secure the data that is sent over the wireless network. The Brother machine supports the following encryp
Specifications239EWireless one-push configuration EIf your wireless access point supports either Wi-Fi Protected Setup (PBC1) or AOSS™, you can config
240FThis is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchas
Glossary241FDistinctive RingA subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone
242Menu modeProgramming mode for changing your machine’s settings.OCR (optical character recognition)The bundled ScanSoft™ PaperPort™ 11SE with OCR or
Glossary243FTel Index ListA listing of names and numbers stored in One Touch and Speed Dial memory, in numerical order.Temporary settingsYou can choos
Chapter 110Data LED indications 1The Data LED (light emitting diode) will flash depending on the machine’s status. LED Machine Status Description Read
Index244GAAccessories and supplies ... iiAddress book ...8, 63, 64ADF (automatic document feeder)
245GDData Ident-A-Call ...54Delayed batch transmission ...44Dialinga pause ...
246fax receive code ...61receiving faxes ...61ring delay ...
247GOOne touchchanging ...68setting up ...65using ...
248RRedial/Pause key ... 64, 71Reducingcopies ...87incoming faxes ...
249GTTAD (telephone answering device), external ...46, 48, 59connecting ... 57
EQUIPMENT ATTACHMENT LIMITATIONS (Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICEThe Ringer Equiva
Brother International Corporation100 Somerset Corporate BoulevardP.O. Box 6911Bridgewater, NJ 08807-0911 USABrother International Corporation (Canada)
1122Loading paper and print media 2The machine can feed paper from the standard paper tray.When you put paper into the paper tray, note the following:
Chapter 212c Fan the stack of paper well to avoid paper jams and misfeeds. d Put paper in the tray, and make sure that the paper is below the maximum
Loading paper and documents132Loading paper in the manual feed slot 2You can load envelopes and special print media one at a time into this slot. Use
iBrother numbersIMPORTANTFor technical help, you must call the country where you bought the machine. Calls must be made from within that country. Regi
Chapter 214d Using both hands, put one piece of paper in the manual feed slot with the print side face up until the front edge of the paper touches th
Loading paper and documents152c Open the manual feed slot cover. d Using both hands, slide the manual feed slot paper guides to the width of the paper
Chapter 216Note• Put the paper into the manual feed slot with the side to be printed face up.• Make sure that the print media is straight and in the p
Loading paper and documents172Unprintable area 2Unprintable area for faxes and copies 2The figures below show unprintable areas.NoteThis unprintable a
Chapter 218Acceptable paper and other print media 2Print quality may vary according to the type of paper you are using.You can use the following types
Loading paper and documents192Paper capacity of the paper trays 21Folio size is 8.5 in. 13 in. (215.9 mm x 330.2 mm)Recommended paper specifications
Chapter 220Handling and using special paper 2The machine is designed to work well with most types of xerographic and bond paper. However, some paper v
Loading paper and documents212Envelopes 2Most envelopes will be suitable for your machine. However, some envelopes may have feed and print-quality pro
Chapter 222• with sealing flaps that have not been folded at purchase• with sealing flaps as shown in figure below • with each side folded as shown in
Loading paper and documents232Loading documents 2Using the automatic document feeder (ADF) 2The ADF can hold up to 35 pages and feeds each sheet indiv
iiOrdering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If y
Chapter 224Using the scanner glass 2You can use the scanner glass to fax, copy or scan pages of a book one page at a time.Documents can be up to 8.5 i
2533Mode Timer 3The machine has three mode keys on the control panel: FAX, SCAN, and COPY. You can set how much time the machine takes after the last
Chapter 326Volume settings 3Ring volume 3You can choose a ring volume level from a range of settings, from High to Off.While in Fax mode press or
General Setup273Automatic daylight savings time 3You can set the machine to change automatically for Daylight Savings Time. It will set itself forward
Chapter 328LCD Contrast 3You can change the contrast to make the LCD look lighter or darker.a Press Menu, 1, 6. General Setup6.LCD Contrastb Press a t
2944Secure Function Lock 2.0 (MFC-9325CW only)4Secure Function Lock lets you restrict Public access to the following machine functions: Fax Tx Fax R
Chapter 430Changing the password for the administrator 4a Press Menu, 1, 7, 1. Security1.Function Lockb Press a or b to choose Set Password.Press OK.c
Security features314Setting up restricted users 4You can set up users with restrictions and a password for functions that are available to them. You c
Chapter 432Switching Users 4This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned o
Security features334Setting up the password 4Note• If you have already set the password, you will not need to set it, again.• If you forget the Memor
iiiNotice - Disclaimer of Warranties (USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S
Chapter 434Setting Lock 4Setting Lock lets you set a password to stop other people from accidentally changing your machine settings.Make a careful not
Security features354Turning Setting Lock on/off 4If you enter the wrong password when following the instructions below, the LCD will show Wrong Passwo
Chapter 436Speed Dial restriction 4a Press Menu, 2, 6, 3. Dial Restrict.3.Speed Dialb Press a or b to choose Off, Enter # twice or On.Press OK.c Press
Section IIFax IISending a fax 38Receiving a fax 46Telephone services and external devices 53Dialing and storing numbers 63Remote Fax Options (black &a
385How to fax 5Entering fax mode 5To enter fax mode press (FAX), and the key will glow blue.Sending a fax from the ADF 5Using the ADF to send your fa
Sending a fax395g Your machine will automatically send the fax.NoteWhen faxing multiple pages from the scanner glass, real time transmission should be
Chapter 540Canceling a Broadcast in progress 5a Press Menu, 2, 7.The LCD will show the Broadcast job number followed by the fax number (or name) being
Sending a fax415Electronic cover page (black & white only) 5This feature will not work unless you have already programmed your Station ID. (See th
Chapter 542Send a cover page for all faxes 5You can set the machine to send a cover page whenever you send a fax.a Make sure you are in Fax mode .b P
Sending a fax435To change the default Fax Resolution setting5a Make sure you are in Fax mode .b Press Menu, 2, 2, 2. Setup Send2.Fax Resolutionc Pres
ivBrother™ Digital Color One-Year Limited Warranty and Replacement Service (USA Only)Who is covered:This limited warranty (“warranty”) is givenonly t
Chapter 544Sending in real time for all faxes 5a Make sure you are in Fax mode .b Press Menu, 2, 2, 5. Setup Send5.Real Time TXc Press a or b to choo
Sending a fax455Checking and canceling waiting jobs 5Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will s
466Choose the correct Receive Mode 6The correct Receive Mode is determined by the external devices and telephone subscriber services (Voice Mail, Dist
Receiving a fax476To set the receive mode follow the instructions below:a Press Menu, 0, 1. Initial Setup1.Receive Modeb Press a or b to choose the re
Chapter 648Using receive modes 6Some receive modes answer automatically (Fax Only and Fax/Tel). You may want to change the Ring Delay before using the
Receiving a fax496Receive Mode settings 6Ring Delay 6The Ring Delay setting sets the number of times the machine rings before it answers in Fax Only a
Chapter 650Easy Receive 6If Easy Receive is On: 6The machine can receive a fax automatically, even if you answer the call. When you see Receiving on t
Receiving a fax516Additional receiving operations 6Printing a reduced incoming fax 6If you choose On, the machine automatically reduces each page of a
Chapter 652Printing a fax from the memory 6If you are using the Fax Storage feature (Menu, 2, 5, 1), you can still print a fax from the memory when yo
5377Telephone line services 7Voice Mail 7If you have Voice Mail on the same telephone line as your Brother machine, Voice Mail and the Brother machine
vBrother™ Digital Color One-Year Limited Warranty and Replacement Service (USA Only)Machine and/or accompanying Consumableand Accessory Items and use
Chapter 754Distinctive Ring 7Distinctive Ring is a function of your Brother machine that allows a person with one line to receive fax and voice calls
Telephone services and external devices557Before you choose the ring pattern to register7You can only register one Distinctive Ring pattern with the m
Chapter 756Turning off distinctive ring 7a Press Menu, 2, 0, 2. Miscellaneous2.Distinctiveb Press a or b to choose Off.Press OK.c Press Stop/Exit.Note
Telephone services and external devices577Viewing the Caller ID List 7Your machine stores information for the last thirty calls in the Caller ID list.
Chapter 758Connections 7The external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work properly if
Telephone services and external devices597Special line considerations 7Roll over telephone lines 7A roll over telephone system is a group of two or mo
Chapter 760Plug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on
Telephone services and external devices617For Fax/Tel mode only 7When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-rin
Chapter 762Changing the Remote Codes 7The preset Fax Receive Code is l51. The preset Telephone Answer Code is #51. If you are always disconnected when
6388How to dial 8You can dial in any of the following ways.Manual dialing 8Use the dial pad to enter all the digits of the telephone or fax number. On
viBROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)Pursuant to the limited warranty of 1 year from the date of purchase for la
Chapter 864Search 8You can search alphabetically for names you have stored in the One Touch and Speed Dial memories. (See Storing One Touch Dial numbe
Dialing and storing numbers658Storing One Touch Dial numbers 8Your machine has 4 One Touch keys where you can store 8 fax or telephone numbers for aut
Chapter 866e If you want to save a fax/scan resolution along with the number, choose one of the following: If you selected Fax/Tel in step b, press a
Dialing and storing numbers678If you downloaded I-FAX, Fax/Tel and E-mail optionsa Press (Address Book) and enter a three-digit Speed Dial location nu
Chapter 868Changing One Touch and Speed Dial numbers 8If you try to store a One Touch or Speed Dial number over an existing number, the LCD will show
Dialing and storing numbers698e Press d or c to position the cursor under the character you want to change, and then press Clear/Back to delete it.Rep
Chapter 870If you downloaded I-FAX, Fax/Tel and E-mail optionsa Press Menu, 2, 3, 3. Address Book3.Setup Groupsb Choose an empty location where you wa
Dialing and storing numbers718Dialing access codes and credit card numbers 8You can combine more than one Quick Dial number when you dial. This featur
729Remote Fax Options ARE NOT available for color fax.Remote Fax Options let you receive faxes while you are away from the machine.You can use only on
Remote Fax Options (black & white only)739Paging 9When Paging is chosen, the machine dials the cell phone number you programmed. This activates yo
viiTable of ContentsSection I General1 General information 2Using the documentation...
Chapter 974PC Fax Receive 9If you turn on the PC Fax Receive feature your machine will store received faxes in memory and send them to your PC automat
Remote Fax Options (black & white only)759Changing Remote Fax Options 9If received faxes are left in your machine’s memory when you change to anot
Chapter 976Remote retrieval 9The remote retrieval feature lets you retrieve your stored fax messages when you are not at the machine. You can call you
Remote Fax Options (black & white only)779Retrieving fax messages 9a Dial your fax number from a telephone or another fax machine using touch tone
Chapter 978Remote fax commands 9Follow the commands below to access features when you are away from the machine. When you call the machine and enter y
791010Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’
Chapter 1080Polled transmit (black & white only) 10Polled transmit lets you set up your machine to wait with a document so another fax machine can
811111Fax reports 11You need to set up the Transmission Verification Report and Journal Period using the Menu keys.Transmission verification report 11
Chapter 1182Fax Journal 11You can set the machine to print a fax journal (activity report) at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2
Printing reports8311How to print a report 11MFC-9325CW:a Press Menu, 6. Select ab or OK6.Print Reportsb Do one of the following: Press a or b to choo
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